The salary range for this position is CAD $28.80 - $30.53 / hour
Job Summary
Are you passionate about providing administrative support for primary health care services in your community? Are you looking to bring your extensive administrative and secretarial skills to a rewarding role? If you have answered “yes”, we want you to keep reading to explore your career with us!
We are currently looking for a Casual Administrative Assistant to join our amazing team at Chilliwack & Fraser Health Rural Primary Care Networks located in Chilliwack, B.C.
Take this opportunity to:
- Provides administrative, secretarial and clerical support duties such as overseeing the coordination of workflow for the assigned area
- Supervision of designated clerical staff and developing and implementing office policies and procedures
- Performs secretarial and clerical duties such as typing a variety of documents using a variety of software applications, processing claim forms, completing cheque requisitions, compiling and analyzing data, preparing statistical reports, setting up and maintaining files preparing and maintaining timekeeping records; answers a variety of inquiries by telephone and in and person.
Want to join our team? We will be looking for you to have:
- Grade 12, graduation from a recognized administrative assistant or secretarial program,
- (3) years' recent, related experience including one (1) year in a supervisory capacity OR an equivalent combination of education, training and experience.
- Valid B.C. Driver's License and access to a personal vehicle for business-related purposes.
Experience some of the benefits of working with us, including:
- Career advancement and growth opportunities
- Comprehensive health benefits including extended health and dental 100% paid by us, that cover you and your whole family.
- Health and well-being resources, including an employee and family assistance program.
- Generous vacation time: eligible employees can earn up to four (4) weeks of vacation per year, with the possibility of accruing extra time based on there tenor with us.
- Access to exclusive staff discounts and perks with various partners including, a Transit Incentive Program
- A defined pension plan.
Join our team at Fraser Health- where cared for people ,care for people.
Detailed Overview
Provides administrative, secretarial and clerical support duties such as overseeing the coordination of workflow for the assigned area, supervision of designated clerical staff and developing and implementing office policies and procedures; performs secretarial and clerical duties such as typing a variety of documents using a variety of software applications, processing claim forms, completing cheque requisitions, compiling and analyzing data, preparing statistical reports, setting up and maintaining files and preparing and maintaining timekeeping records; answers a variety of inquiries by telephone and in person.
Responsibilities
- Supervises designated staff by performing duties such as establishing, scheduling and coordinating work assignments, evaluating employee performance and determining related training and orientation requirements.
- Schedules and monitors leaves for designated staff including coordinating vacation leaves, pre-approving extended leave requests and other leave entitlements; resolves staffing issues by calling in staff to ensure appropriate staffing levels; follows up with the Manager, Clinical Operations or designate regarding staff performance and/or attendance management issues.
- Develops new work methods and procedures by identifying quality improvement activities and problems within the office; provides input into the development and evaluation of program policies and procedures; recommends alternative solutions and implements approved changes, as directed; provides advice and guidance to staff on administrative policies and procedures.
- Provides secretarial and administrative support to the Manager, Clinical Operations or designate by developing an maintaining record keeping/filing systems, drafting correspondence, typing a variety of documents such as reports, letters, memoranda, recording and preparing meeting minutes and agenda for distribution; follows up on action items as required; screens and prioritizes incoming materials and arranges meetings, appointments and manages calendars.
- Gathers and compiles information as required, such as client information and statistics; researches, organizes and summarizes information for reports.
- Processes and monitors expenditures by performing duties such as initiating documents for purchase and forwarding for approval, verifying coding and calculations, posting invoices and following up on discrepancies; investigates invoice anomalies and/or damaged shipments, as required.
- Performs payroll functions such as maintaining time-keeping and attendance records, reviewing timesheets for accuracy, entering data into a computerized payroll systems, verifying input data and distributing paycheque/stub to employees; investigates and responds to employee inquiries related to payroll, as required.
- Assists in the recruitment and selection of staff by reviewing applications, providing input into the development of interview questions and participating on interview panels.
- Arranges for building maintenance and repairs by liaising with contractors and service providers and attaining required approvals.
- Provides information, assistance and direction to a variety of internal and external contacts on matters related to departmental operations.
- Performs other related duties, as assigned.
Qualifications
Education and Experience
Grade 12, graduation from a recognized administrative assistant or secretarial program, plus three (3) years' recent, related experience including one (1) year in a supervisory capacity, or an equivalent combination of education, training and experience.
Valid B.C. Driver's License and access to a personal vehicle for business-related purposes.
Skills and Abilities
- Ability to communicate effectively, both verbally and in writing
- Physical ability to carry out the duties of the position
- Ability to work independently and in cooperation with others
- Ability to operate related equipment
- Ability to type at 50 w.p.m.
- Business writing skills
- Knowledge of general office procedures
- Ability to establish and maintain rapport with clients
- Knowledge of medical terminology
- Ability to supervise
- Ability to analyze and resolve problems
- Ability to do basic mathematical calculations
About Fraser Health
Fraser Health is the heart of health care for over two million people in Metro Vancouver and the Fraser Valley in British Columbia, Canada, on the traditional, ancestral and unceded lands of the Coast Salish and Nlaka’pamux Nations and is home to 32 First Nations within the Fraser Salish region.
People - those we care for and those who care for them - are at the heart of everything we do. Our hospital and community-based services are delivered by a team of 48,000+ staff, medical staff and volunteers.
We are committed to planetary health and value diversity in the work force. We strive to maintain an environment of respect, caring and trust. Fraser Health’s hiring practices aspire to ensure all individuals are treated in an inclusive, equitable and culturally safe manner.
Together, we are the heart of health care.
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IMPORTANT: Recruitment scam warning
Please be on alert for potential recruitment scams. We are aware of recent scams targeting individuals by falsely claiming to represent Fraser Health. Always take precautions when sharing personal details with unverified sources. Please note that we will never ask for money or payment at any point during our recruitment process.