Manager, Planning & Projects (Facilities Planning)

1. Manages an assigned portfolio of facilities planning and project initiatives; coordinates and resolves conflicts and overlaps between projects and other initiatives within the portfolio; oversees the work of Facilities Management staff working on projects within the clinical facilities planning portfolio; serves as the primary senior-level client contact for all planning and projects activities within the portfolio; ensures consistency with the strategic plans of Fraser Health.
2. Oversees the work of designated staff; recruits and orients new staff, develops and implements appropriate professional development and retention plans; responsible for human resource matters within portfolio.
3. Develops annual operating budgets for the department; monitors expenditures and performs variance analysis and reporting; takes corrective action as required to address budget and/or expenditure anomalies.
4. Serves as a member of the Planning & Projects leadership team; participates in the development and approval of annual goals and objectives; establishes processes, best practices, standards, tools and templates to be used in the planning and delivery of projects, and in the development and sustainment of a project management system.
5. Establishes detailed project charters, plans and objectives to outline project goals and deliverables; establishes project team structures by identifying needs and skills required; facilitates consensus with stakeholders; ensures readiness for project implementation including acquiring all necessary approvals to proceed.
6. Manages the strategic and conceptual planning, design and implementation of a portfolio of facilities projects by working with internal and external stakeholders, consultants and leaders regarding project plans, budgets, scope, progress, status and deliverables; provides assistance to assigned staff to ensure that project goals and deliverables are met; implements corrective actions, as required.
7. Develops effective processes to assess project risks, identifies risk mitigation strategies and monitors risk throughout the life cycle of projects; oversees risk management initiatives to ensure proper risk control of assigned projects; ensures that contracts are developed and maintained according to Fraser Health and provincial standards for all procurements; ensures that projects are planned, designed and built to meet clinical outcomes and align with the latest health care design, Canadian Standards Association (CSA), Accreditation Canada Standards and Evidence Based Design metrics.
8. Ensures that appropriate engagement, review and sign-off of project plans and deliverables is achieved; establishes ongoing support for initiatives from project sponsors and user groups; keeps stakeholders aware of project status and ensures effective communication channels are in place.
9. Negotiates and facilitates consensus with external stakeholders including foundations, the Ministry of Health, and municipalities on issues related to facilities project planning, design, and project implementation within limits as established by Planning & Project Leadership.
10. Maintains a current status report of all projects within the portfolio and reports regularly to the Director, including details of the project budgets, cash flows, schedules, scope, customer satisfaction and risk status; escalates material variances and other anomalies to the Director in a timely manner; recommends solutions and mitigation measures as required.
11. Supports leadership by providing expert Facilities advice regarding facility clinical strategy, service planning, functional programs, functional assessments, scope definition and space allocation and consultant procurement practises. Serves as a member of (and/or chairs) assigned planning committees and/or clinical planning groups.
12. Provides work direction and leadership to others by conveying policies, determining priorities and ensuring issues are resolved and/or escalated to the appropriate level to ensure project deliverables and timelines are met.

Master's degree in Health Care Administration, a health science field, or other relevant discipline, plus seven (7) to ten (10) years' recent, related experience in progressively more complex leadership roles in a large multi-site organization including experience managing the planning, design and implementation of facilities or other major organizational projects; or an equivalent combination of education, training or experience.

COMPETENCIES:

Demonstrates the leadership practices of the Fraser Health Leadership Framework of Clear, Caring and Courageous and creates the conditions for people to succeed.

Professional/Technical Capabilities

• Demonstrated ability to effectively manage major organizational projects and provide expert advice related to clinical and/or operational impacts.
• Demonstrated initiative, judgment and decision-making capabilities.
• Comprehensive knowledge of project management principles and methodologies and ability to coach team members on these skills.
• Demonstrated knowledge of capital project budget planning and related operational budget impacts for facilities projects.
• Demonstrated ability to negotiate and facilitate consensus with various levels of government, health care providers and specialists, community groups and patient/client partners.
• Demonstrated ability to utilize creativity and innovation in problem solving and strategic planning.
• Demonstrated ability to direct large groups of external consultants, architects and health service planners.
• Demonstrated ability to develop and conduct presentations to individual and/or groups.
• Ability to work under pressure with deadlines and changing priorities in dynamic, political environment.
• Broad knowledge of patient care delivery systems in primary, acute and community settings.
• Ability to operate related equipment including related software applications.
• Physical ability to perform the duties of the position.

Fraser Health is the heart of health care for over two million people in Metro Vancouver and the Fraser Valley in British Columbia, Canada, on the traditional, ancestral and unceded lands of the Coast Salish and Nlaka’pamux Nations and is home to 32 First Nations within the Fraser Salish region.

People - those we care for and those who care for them - are at the heart of everything we do. Our hospital and community-based services are delivered by a team of 48,000+ staff, medical staff and volunteers.

We are committed to planetary health and value diversity in the work force. We strive to maintain an environment of respect, caring and trust. Fraser Health’s hiring practices aspire to ensure all individuals are treated in an inclusive, equitable and culturally safe manner.

Together, we are the heart of health care.

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