Lab Manager
November 4 2024
Industries
Education, Training
Categories Administration, Management,
Kelowna, BC • Full time
Staff - Non Union
The position s primary responsibility is to enable Principal Investigators (PI) in the Centre for Health Behaviour Change to work more efficiently and energetically on research endeavors, by creatively and reliably managing the administration of their research and related activities.
This position provides essential liaison between the faculty, the three research labs within the Centre for Health Behaviour Change, the School of Health and Exercise Sciences, the Office of Research Services (ORS), the Research Finance team and the research community, both within and outside of UBC. The role requires discrete handling of confidential situations, as well as mature, independent decision making, to prioritize tasks and problems for the members of the research group, and to help maximize research productivity. Towards this goal, the incumbent develops office policies, procedures and systems, prepares non-financial reports and documents, coordinates relevant personnel, and keeps the PI s apprised of issues, activities and opportunities.
Organizational Status
The School of Health and Exercise Sciences is consistently ranked as one of the top schools internationally. It is one of the largest Schools of this type in Canada with over 20 full-time academic staff members who are widely published internationally. The School has an established reputation for research and teaching excellence and is extremely well-positioned for significant growth and impact in local, national and global communities through collaborative educational, research, training, and outreach activities.
The Centre manager may be asked to liaise with community partners, certification bodies, employers, donors and other health professionals from national and international committees and organizations.
The research administrator will also work with staff in Research Finance, Financial Services, Supply Management, Office of Research and Scholarship and the University-Industry Liaison Office
Work Performed
- Manages general administration, including a wide range of projects, activities and events, to maximize research efficiency for a subgroup of research faculty.
- Participates in the conceptualization, scope, goal definition and implementation of research projects. ----- Collaborates in the establishment of project timelines, milestones and deliverables. Oversees project progress, liaises with other departments as necessary, and ensures that timelines are met by aligning project plans with execution. Follows up and recommends action as necessary to help ensure project targets and deliverables are met.
- Develops and implements plans and plots logistics for national and international research projects, researches and develops information storage systems, and recommends task management amongst the group of researchers.
- Responds to and prioritizes inquiries and requests; anticipates and monitors deadlines.
- Researches and synthesises information from a variety of sources to be used by the PIs.
- Analyzes, generates, and edits reports and presentations for a variety of academic purposes using various sources and tools.
- Implements the dissemination of knowledge products (supports partnerships with community groups, coordinates novel e-health tools/programs, plans opportunities to profile new knowledge products, conducts and disseminates surveys etc.)
- Provides administrative oversight for grant proposal and submissions including preparing, composing, editing and proofing documents such as grant applications, contracts, academic proposals, and scientific communications.
- Benchmarks appropriate process and procedure results to ensure consistency and efficiency with project management. - Researches, negotiates and ensures expedient delivery of equipment and services through the UBC procurement process. Works closely with Research Finance team for guidance and approvals and to ensure timely sharing of information. Identifies educational discounts and in-kind contributions.
- Researches best practices for critical processes (such as procurement, international shipping and customs concerns) at peer universities, reports on options for increased efficiency within the research group and share decisions with Research Finance team.
- Coordinates and participates in the selection of research project participants and non-invasive data collection from study participants when necessary
- Manages the processes of lab documentation, and ensures annual review of research-related policies.
- Advises faculty and research associates on UBC administrative policies and procedures.
- Coordinates website upgrades, including overall content design.
Flexibility in working hours may be required to meet deadlines, or for special events.
Consequence of Error/Judgement
Manages conflicting demands and exercises judgment in establishing priorities, timelines and work methods. Tact and discretion in dealing with confidential and sensitive matters is essential. Errors in judgment will reflect negatively on the research group, FHSD and UBC. Delays in research project timelines, goals and deliverables could negatively impact the reputations of the University and the research quality.
Supervision Received
Reports to the Principal Investigator. Receives work direction from research faculty. Work is reviewed in terms of enabled faculty efficiency, against task objectives and standards, which necessitates adherence to policies and procedures, timely completion, and effectiveness of result.
Supervision Given
May assign and check work of technicians, support staff and students.
Minimum Qualifications
- Willingness to respect diverse perspectives, including perspectives in conflict with one's own
- Demonstrates a commitment to enhancing one's own awareness, knowledge, and skills related to equity, diversity, and inclusion
Preferred Qualifications
Undergraduate degree in a relevant discipline.Minimum of two years experience or the equivalent combination of education and experience.Knowledge of university policies and procedures, as well as experience working with researchers is preferred. Experience developing and implementing administrative management systems is desirable. Ability to effectively manage multiple projects/tasks as well as multiple deadlines, prioritize effectively and adapt quickly and efficiently to change.Ability to analyze problems, identify key information and issues, and effectively resolve themAbility to work effectively independently and in a team environment.Must have strong oral and written communication, interpersonal and organizational skills.Ability to maintain accuracy and attention to detail.Ability to use word processing, spreadsheet, database and presentation applications at an intermediate level. Experience with Adobe Acrobat & Illustrator is a plus.Ability to gather, record, and organize information; to create and maintain record and filing systemsAbility to receive and act on constructive feedback.Ability to work flexible hours
Job Category
M&P - AAPSJob Title
Lab ManagerDepartment
UBCO | Research | Jung | School of Health and Exercise Sciences | Faculty of Health and Social Development (Mary Jung)Posting End Date
December 14, 2024Note: Applications will be accepted until 11:59 PM on the Posting End Date.
Job End Date
Oct 31, 2025Starting salary is between $5365.42 -$6432.25 based on education and experience
Successful candidate must reside in the Okanagan region.
At UBC, we believe that attracting and sustaining a diverse workforce is key to the successful pursuit of excellence in research, innovation, and learning for all faculty, staff and students. Our commitment to employment equity helps achieve inclusion and fairness, brings rich diversity to UBC as a workplace, and creates the necessary conditions for a rewarding career.
Job Description SummaryThe position s primary responsibility is to enable Principal Investigators (PI) in the Centre for Health Behaviour Change to work more efficiently and energetically on research endeavors, by creatively and reliably managing the administration of their research and related activities.
This position provides essential liaison between the faculty, the three research labs within the Centre for Health Behaviour Change, the School of Health and Exercise Sciences, the Office of Research Services (ORS), the Research Finance team and the research community, both within and outside of UBC. The role requires discrete handling of confidential situations, as well as mature, independent decision making, to prioritize tasks and problems for the members of the research group, and to help maximize research productivity. Towards this goal, the incumbent develops office policies, procedures and systems, prepares non-financial reports and documents, coordinates relevant personnel, and keeps the PI s apprised of issues, activities and opportunities.
Organizational Status
The School of Health and Exercise Sciences is consistently ranked as one of the top schools internationally. It is one of the largest Schools of this type in Canada with over 20 full-time academic staff members who are widely published internationally. The School has an established reputation for research and teaching excellence and is extremely well-positioned for significant growth and impact in local, national and global communities through collaborative educational, research, training, and outreach activities.
The Centre manager may be asked to liaise with community partners, certification bodies, employers, donors and other health professionals from national and international committees and organizations.
The research administrator will also work with staff in Research Finance, Financial Services, Supply Management, Office of Research and Scholarship and the University-Industry Liaison Office
Work Performed
- Manages general administration, including a wide range of projects, activities and events, to maximize research efficiency for a subgroup of research faculty.
- Participates in the conceptualization, scope, goal definition and implementation of research projects. ----- Collaborates in the establishment of project timelines, milestones and deliverables. Oversees project progress, liaises with other departments as necessary, and ensures that timelines are met by aligning project plans with execution. Follows up and recommends action as necessary to help ensure project targets and deliverables are met.
- Develops and implements plans and plots logistics for national and international research projects, researches and develops information storage systems, and recommends task management amongst the group of researchers.
- Responds to and prioritizes inquiries and requests; anticipates and monitors deadlines.
- Researches and synthesises information from a variety of sources to be used by the PIs.
- Analyzes, generates, and edits reports and presentations for a variety of academic purposes using various sources and tools.
- Implements the dissemination of knowledge products (supports partnerships with community groups, coordinates novel e-health tools/programs, plans opportunities to profile new knowledge products, conducts and disseminates surveys etc.)
- Provides administrative oversight for grant proposal and submissions including preparing, composing, editing and proofing documents such as grant applications, contracts, academic proposals, and scientific communications.
- Benchmarks appropriate process and procedure results to ensure consistency and efficiency with project management. - Researches, negotiates and ensures expedient delivery of equipment and services through the UBC procurement process. Works closely with Research Finance team for guidance and approvals and to ensure timely sharing of information. Identifies educational discounts and in-kind contributions.
- Researches best practices for critical processes (such as procurement, international shipping and customs concerns) at peer universities, reports on options for increased efficiency within the research group and share decisions with Research Finance team.
- Coordinates and participates in the selection of research project participants and non-invasive data collection from study participants when necessary
- Manages the processes of lab documentation, and ensures annual review of research-related policies.
- Advises faculty and research associates on UBC administrative policies and procedures.
- Coordinates website upgrades, including overall content design.
Flexibility in working hours may be required to meet deadlines, or for special events.
Consequence of Error/Judgement
Manages conflicting demands and exercises judgment in establishing priorities, timelines and work methods. Tact and discretion in dealing with confidential and sensitive matters is essential. Errors in judgment will reflect negatively on the research group, FHSD and UBC. Delays in research project timelines, goals and deliverables could negatively impact the reputations of the University and the research quality.
Supervision Received
Reports to the Principal Investigator. Receives work direction from research faculty. Work is reviewed in terms of enabled faculty efficiency, against task objectives and standards, which necessitates adherence to policies and procedures, timely completion, and effectiveness of result.
Supervision Given
May assign and check work of technicians, support staff and students.
Minimum Qualifications
- Willingness to respect diverse perspectives, including perspectives in conflict with one's own
- Demonstrates a commitment to enhancing one's own awareness, knowledge, and skills related to equity, diversity, and inclusion
Preferred Qualifications
Undergraduate degree in a relevant discipline.Minimum of two years experience or the equivalent combination of education and experience.Knowledge of university policies and procedures, as well as experience working with researchers is preferred. Experience developing and implementing administrative management systems is desirable. Ability to effectively manage multiple projects/tasks as well as multiple deadlines, prioritize effectively and adapt quickly and efficiently to change.Ability to analyze problems, identify key information and issues, and effectively resolve themAbility to work effectively independently and in a team environment.Must have strong oral and written communication, interpersonal and organizational skills.Ability to maintain accuracy and attention to detail.Ability to use word processing, spreadsheet, database and presentation applications at an intermediate level. Experience with Adobe Acrobat & Illustrator is a plus.Ability to gather, record, and organize information; to create and maintain record and filing systemsAbility to receive and act on constructive feedback.Ability to work flexible hours
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