Booking Clerk, Cardiac Surgical Procedures - Royal Columbian Hospital

1. Reviews surgical booking packages for completeness such as surgery/procedure to be performed, lab work, pre-admission tests, special equipment needs, surgical assists and computer documentation as per established policies and procedures.
2. Schedules Inpatient and Outpatient Interventional procedures for Cardiac Services. Books appointments in OR slate upon receipt of request or requisition. In collaboration with the physician, assigns patients to the surgical slates according to type and expected duration of surgery.
3. Prepares, updates and distributes surgical slates using a computerized scheduling system by gathering patient information such as patient''s name, type of surgery/procedure and attending physician.
4. Adjusts the initial surgical slate using information such as changeover procedures, equipment requirements and staffing needs according to established procedures.
5. Coordinates activities with the inpatient/outpatient surgical medical staff, medical offices and various departments regarding surgical bookings. Notifies appropriate areas of discrepancies or adjustments to be made to the surgical OR slate.
6. Inputs patient information into computerized system(s); develops and maintains current computerized waiting list for outpatient surgical procedures as required; enters, reconciles and/or cancels patient information in meditech and outpatient surgical patient registry and enters surgical clarification/completion data into the electronic medical record. Monitors outpatient surgical cancellations and reschedules according to established policies and procedures.
7. Enters patient data into the Cardiac Registry Data Base. Assists in the preparation of statistics and waitlists by running reports as required by the Ministry of Health.
8. Reviews and maintains current records for physician vacations, on-call schedules, requests and acceptance of unused surgical blocks in order to effectively book procedures. Makes revisions to booking model and reviews bookings which have not been scheduled. Verifies and enters cancellations; re-files or returns documentation to physician offices.
9. Maintains filing systems by performing duties such as indexing, labeling and filing materials.
10. Performs other related duties as required.

• Ability to keyboard at 45 w.p.m.
• Knowledge of medical terminology.
• Ability to communicate effectively both verbally and in writing.
• Ability to deal with others effectively.
• Physical ability to carry out the duties of the position.
• Ability to organize work.
• Ability to operate related equipment.

Fraser Health is the heart of health care for over two million people in Metro Vancouver and the Fraser Valley in British Columbia, Canada, on the traditional, ancestral and unceded lands of the Coast Salish and Nlaka’pamux Nations and is home to 32 First Nations within the Fraser Salish region.

People - those we care for and those who care for them - are at the heart of everything we do. Our hospital and community-based services are delivered by a team of 48,000+ staff, medical staff and volunteers.

We are committed to planetary health and value diversity in the work force. We strive to maintain an environment of respect, caring and trust. Fraser Health’s hiring practices aspire to ensure all individuals are treated in an inclusive, equitable and culturally safe manner.

Together, we are the heart of health care.

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