The salary range for this position is CAD $24.76 - $32.50 / hour
Job Summary
Are you someone who is passionate about making a difference in the lives of others?
We are hiring for a Full Time Administrative Assistant, Medical Imaging Services at Surrey Memorial Hospital
Education, Training and Experience
- Grade 12 plus graduation from a recognized administrative or secretarial program plus three (3) years' recent related experience in a large complex business environment or health care environment or an equivalent combination of education, training, and experience.
The Medical Imaging transfer of service to Fraser Health is now completed and we are thrilled to have the Medical Imaging Teams as part of Fraser Health again. Are you interested in learning more and joining us during this exciting time?
We are committed to staff wellness and planetary health and have active working groups to support these initiatives. In addition, we value career advancement and offer professional development and education opportunities.
Surrey Memorial Hospital is the largest of three regional hospitals in Fraser Health’s integrated network of care, with 624 acute care beds, and 36 neonatal intensive care (NICU) bassinettes. Surrey Memorial Hospital provides primary, secondary, and tertiary services, including 24/7 emergency (including a dedicated pediatrics emergency area), cardiac and critical care, levels one, two and three obstetrics and neonatal intensive care, adolescent and adult inpatient psychiatry, surgical sub-specialties (e.g., plastics, thoracic, vascular, orthopedic), inpatient rehabilitation and ambulatory care. Surrey Memorial Hospital is the second largest hospital in the province with the province’s busiest Emergency Department. Surrey Memorial Hospital provides specialized care to people from across Fraser Health, not only to residents of Surrey.
Joining our team offers you opportunities to work in a rapidly growing organization with health professionals who are excellent in their respective fields. Fraser Health offers opportunities for career growth and advancement and competitive benefits, including but not limited, to:
- Four weeks of vacation to start.
- Comprehensive 100% employer paid benefits.
- Immediate enrollment in a defined municipal pension plan.
- 87% maternity top-up.
- 50% subsidy on TransLink passes.
Come work with us!
We invite you to apply today and find out why employees recommend Fraser Health to their friends as an exceptional place to work. We are committed to planetary health, we value diversity in the work force and seek to maintain an environment of Respect, Caring and Trust.
Detailed Overview
Supporting the Vision, Values, Purpose and Commitments of Fraser Health including service delivery that is centered around patients/clients/residents and families:
Provides confidential administrative assistance and secretarial support to the designated Director and programs/services. Triages information of a sensitive and confidential nature, coordinates the flow of information, ensuring accurate and timely delivery of administrative services, and keeps the Director apprised of issues and activities. Interacts primarily with director/managers and their administrative support staff across Fraser Health (FH) to professionally represent the Director’s interests, share information, clarify details and answer questions. Works independently and communicates with internal and external partners/customers in a manner that promotes positive and respectful relationship.
Responsibilities
- Provides administrative support that respects confidentiality and ensures that administrative matters are organized and dealt with in a professional manner.
- Facilitates effective triaging of correspondence, determination of appropriate action, and timely follow up as appropriate.
- Coordinates meetings ensuring well-defined and timely agendas, identification of and notification to interested parties, compilation of background information and supporting materials, and preparation of packages/summary documents to assist in decision making and meeting facilitation.
- Maintains a consistently updated and accurate appointment schedule for the director, and others as required, including determination of urgency and nature of requests, resolution of time conflicts, and notification to all relevant parties.
- Produces well-designed and accurate reports, correspondence, presentation materials, spreadsheets, and memos. Maintains and updates various computer databases and web pages.
- Represents interests of applicable director/department in administrative matters utilizing strong communication abilities and an understanding of stakeholder needs.
- Ensures appropriate dissemination of information about organizational and/or program/service procedures and processes and the status of issues to internal and external stakeholders.
- Assists in budget development ensuring information is current and accurately compiled, monitors expenditures and ensures invoices are authorized to predetermined amounts, and analyzes and reports variances for the program/department.
- Maintains/processes timekeeping records, vacation entitlements, etc. and responds to related queries.
- Compiles and collates analytical information/data to assist in trending, comparing and benchmarking activities.
- Provides consistently functioning administrative tools, systems and services in a systematic and organized manner, and maintains readily available stationary and supplies.
Qualifications
Grade 12 plus graduation from a recognized administrative or secretarial program plus three (3) years' recent related experience in a large complex business environment or health care environment or an equivalent combination of education, training and experience.
COMPETENCIES:
Demonstrates the leadership practices of the Fraser Health Leadership framework of Clear, Caring and Courageous and creates the conditions for people to succeed.
Professional/Technical Capabilities:
- Ability to type 55 w.p.m.
- Ability to operate a computer using a variety of desktop technology and other standard office equipment. Proficiency with all Microsoft Office applications at an intermediate level.
- Ability to work independently and manage multiple and rapidly changing priorities.
- Ability to deal effectively with others.
- Ability to operate related equipment.
- Physical ability to perform the duties of the position.
About Fraser Health
Fraser Health is the heart of health care for over two million people in Metro Vancouver and the Fraser Valley in British Columbia, Canada, on the traditional, ancestral and unceded lands of the Coast Salish and Nlaka’pamux Nations and is home to 32 First Nations within the Fraser Salish region.
People - those we care for and those who care for them - are at the heart of everything we do. Our hospital and community-based services are delivered by a team of 48,000+ staff, medical staff and volunteers.
We are committed to planetary health and value diversity in the work force. We strive to maintain an environment of respect, caring and trust. Fraser Health’s hiring practices aspire to ensure all individuals are treated in an inclusive, equitable and culturally safe manner.
Together, we are the heart of health care.
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IMPORTANT: Recruitment scam warning
Please be on alert for potential recruitment scams. We are aware of recent scams targeting individuals by falsely claiming to represent Fraser Health. Always take precautions when sharing personal details with unverified sources. Please note that we will never ask for money or payment at any point during our recruitment process.