The salary range for this position is CAD $24.76 - $32.50 / hour
Job Summary
Are you a Administrative Assistant wondering what it's like to work with a dedicated and experienced team of health care providers in Pharmacy Services with a supportive leadership team?
We are currently hiring for a Full Time Administrative Assistant to join our Pharmacy Services team in Vancouver, B.C.
Work Here, Live Here | Metro Vancouver and Fraser Valley, British Columbia (youtube.com)
Come work with us!
Joining our team offers you opportunities to work in a rapidly growing organization with health professionals who are excellent in their respective fields. Fraser Health offers opportunities for career growth and advancement and competitive benefits, including but not limited, to:
- Four weeks of vacation to start
- Comprehensive 100% employer paid benefits
- Immediate enrollment in a defined municipal pension plan
- 87% maternity top-up
- 50% subsidy on Translink passes
We invite you to apply today and find out why employees recommend Fraser Health to their friends as an exceptional place to work!
Detailed Overview
Provides administrative and secretarial support to the Directors, Pharmacy Services and/or Managers, Pharmacy Services by performing duties such as drafting and typing correspondence, generating reports and presentations, responding to a variety of internal and external inquiries, managing appointment calendars, coordinating the work flow for the assigned area, and developing and implementing new work methods and procedures.
Responsibilities
- Produces a variety of confidential and sensitive documents in support of the Directors, Pharmacy Services and/or Managers, Pharmacy Services, including correspondence, reports, presentations and memoranda.
- Researches, organizes, and summarizes support materials. Generates reports and presentations.
- Manages appointment calendars including scheduling and coordinating meetings, speaking engagements, and/or conferences. Resolves scheduling conflicts and issues.
- Arranges meetings as directed. Books and sets up meeting rooms, prepares meeting agenda, organizes meeting materials, records and prepares minutes of meeting. Conducts or ensures follow-up on action items from meeting.
- Responds to a variety of internal and external inquiries by serving as the primary point of contact and providing information directly or referring to appropriate area or individual.
- Coordinates the work flow within the assigned area. Receives, reviews, and processes information and takes follow-up action as required.
- Develops and implements new work methods and procedures. Identifies problems, develops alternate solutions, and implements changes.
- Assists in the monitoring of expenditures for budget reports by gathering, compiling, and calculating information.
- Performs record management duties such as setting up and maintaining numeric, alphabetical, and subject filing systems and databases, indexing files and materials to be filed, and conducting file searches for requested information.
- Performs general timekeeping functions, inputs data and forwards to payroll for processing.
- Performs other related duties as assigned.
Qualifications
Education and Experience
Grade 12, graduation from a recognized administrative or secretarial program plus three (3) years' recent, related experience in a large complex business environment or health care environment or an equivalent combination of education, training, and experience.
Competencies
Demonstrates the leadership practices of the Fraser Health Leadership Framework of Clear, Caring and Courageous and creates the conditions for people to succeed.
Professional/Technical Capabilities
- Ability to type 55 w.p.m.
- Ability to operate a computer using a variety of desktop technology and other standard office equipment.
- Proficiency with all Microsoft Office applications at an intermediate level.
- Ability to work independently and manage multiple and rapidly changing priorities.
- Ability to deal effectively with others.
- Ability to operate related equipment.
- Physical ability to perform the duties of the position.
About Fraser Health
Fraser Health is the heart of health care for over two million people in Metro Vancouver and the Fraser Valley in British Columbia, Canada, on the traditional, ancestral and unceded lands of the Coast Salish and Nlaka'pamux Nations and is home to 32 First Nations within the Fraser Salish region.
People - those we care for and those who care for them - are at the heart of everything we do. Our hospital and community-based services are delivered by a team of 48,000+ staff, medical staff and volunteers.
We are committed to planetary health and value diversity in the work force. We strive to maintain an environment of respect, caring and trust. Fraser Health's hiring practices aspire to ensure all individuals are treated in an inclusive, equitable and culturally safe manner.
Together, we are the heart of health care.
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