Program Manager

Job Category

Job Profile

Job Title

Department

Compensation Range

The Compensation Range is the span between the minimum and maximum base salary for a position. The midpoint of the range is approximately halfway between the minimum and the maximum and represents an employee that possesses full job knowledge, qualifications and experience for the position. In the normal course, employees will be hired, transferred or promoted between the minimum and midpoint of the salary range for a job.

Posting End Date

Note: Applications will be accepted until 11:59 PM on the Posting End Date.

Job End Date

This position is expected to be filled by promotion/reassignment and is included here to inform you of its vacancy at the University.

At UBC, we believe that attracting and sustaining a diverse workforce is key to the successful pursuit of excellence in research, innovation, and learning for all faculty, staff and students. Our commitment to employment equity helps achieve inclusion and fairness, brings rich diversity to UBC as a workplace, and creates the necessary conditions for a rewarding career.

Job Description Summary

To work closely with the Associate Dean, Faculty Development in professional planning, designing, developing, coordinating and implementing educational programs, publications, and evaluations. This role will require conducting needs assessment and developing corresponding program offerings, preparing long range plans for implementation of educational activities and venues, development of appropriate instruments and databases for recording participation, marketing plans and program evaluation. This position will require ongoing personal development to acquire the background familiarity, knowledge, and skills required. This position will focus on the Faculty of Medicine s Postgraduate program portfolio.


The normal work environment for this position includes the Office of Faculty Development and facilities at Vancouver General Hospital with the option of a hybrid work arrangement. Workshops and events may also take place in various buildings on the UBC academic and clinical campuses. Evening and weekend attendance at instructional activities may be required. May be required to attend meetings/conferences outside of Vancouver.

Organizational Status

This position reports to the Associate Director, Faculty Development and works closely with the Associate Dean, Faculty Development.

Work Performed

Program Research and Development
*Coordinates the development of formal and informal programs to assist teachers and preceptors in remediating areas in need of improvement.
*Independently conducts needs assessment to aid in program/curriculum design
*Leads the design, develop, implementation and evaluation of a comprehensive faculty development curriculum to meet the needs of a variety of educators in the Postgraduate Medical Education program;
*Redesigns existing programs to better meet educational goals for the residency programs in Postgraduate education;
*Participates in the continuous quality improvement cycle for faculty development programs
*Plans, develops, co-ordinates, implements and manages educational activities such as workshops, seminars, consultations, presentations and lectures (designing brochures, procuring and arranging venues, recruiting instructors, writing communication);


Program Management
*Liaises with educational consultants and subject matter experts to aid in the design and delivery of faculty development offerings in the Postgraduate curriculum;
*Manages program support staff including administrative support, research staff and instructional designer;
*Works collaboratively with postgraduate leadership, program directors and staff to support the adaptation and adoption of faculty development programs across residency programs
*Coordinates proper tracking of accreditation standards related to faculty development (e.g. residency program comparability, faculty support, program design,etc.)
*Develops and manages faculty development budgets for postgraduate program areas (forecasting, proposals, budget reconciliation etc);
*Responds to enquiries and concerns from workshop instructors, faculty, staff and participants
*Perform other duties related to the requirements of the job


Coordination, Marketing and Promotion
*Acts as an advisor and information resource regarding program related issues
*Coordinates with postgraduate leaders to support the development and implementation of faculty development offerings across the postgraduate curriculum;
*Supports the development on technology-enabled faculty development resources for the MD postgraduate program;
*Prepares and writes reports for Office of Faculty Development s contribution to the educational mission;
*Plans, develops, co-ordinates, implements and manages event marketing, registration, preparation, implementation, follow up and evaluation;
*Liaises with counterparts in other Canadian universities in the development of pedagogical tools for the delivery of educational programs

Consequence of Error/Judgement

This position is required to exercise superior judgement and initiative in decision-making, as new programs are being designed, developed and delivered. The majority of tasks are performed independently with minimal supervision. A high level of confidentiality and sensitivity is required in dealing with faculty evaluations, concerns, budgets and professional development. Tact and sensitivity are required in communicating with faculty, staff and faculty developers.
Error in the performance of this position will have a negative impact on the administration of the programs, operations and personnel, as well as the reputation of the Office of Faculty Development, Faculty of Medicine and the University of British Columbia. Inappropriate or incorrect decisions, poor judgment, and/or problem solving may also result in needless hardship and administrative burdens for the Office.

Supervision Received

This position reports to the Assistant Dean, Faculty Development.

Supervision Given

Responsible for the supervision of two CUPE 2950 support staff a Non-Union Technician/Research Assistant and an M&P Instructional Designer.

Minimum Qualifications

Master's degree in Education. Minimum of six years experience or the equivalent combination of education and experience.

- Willingness to respect diverse perspectives, including perspectives in conflict with one's own
- Demonstrates a commitment to enhancing one's own awareness, knowledge, and skills related to equity, diversity, and inclusion

Preferred Qualifications

Master s degree in Adult Education, Psychology, Educational Psychology or an equivalent combination of education, training and management experience in an educational environment preferred. Experience in program development and database management, preferably in an educational environment. High degree of initiative in self-directed improvement and willingness to learn about faculty development and curriculum renewal issues. Excellent oral and written communication, interpersonal, problem-solving and organizational skills.Ability to work independently and have the maturity required to deal with sensitive issues in a tactful and confidential manner.Attention to detail.Word processing / computer experience required Microsoft Word, Excel, Outlook, PowerPoint, AccessAdobe PageMaker, Adobe Photoshop, Macromedia Dreamweaver and literature searching skills an asset.