Program Assistant - Abortion Program

Requisition ID: 374772

Position Number: [[cust_PCN]]

Posting End Date: Open until filled

City: Winnipeg

Employer: Women's Health Clinic

Site: Women's Health Clinic -

Department / Unit: Abortion Program

Posting Category: Clinical Support

Union: CUPE

Anticipated Start - End Date: 02/10/2025 -

Reason for Term: Other Leave

FTE: 0.5

Anticipated Shift: Days; Evenings

Work Arrangement: In Person

Daily Hours Worked: 8 hours

Annual Base Hours:

Salary: $19.481, $20.065, $20.666, $21.286, $21.925, $22.583

Rotation Calendar:

OUR VISION, MISSION & VALUES:

Women's Health Clinic (WHC) provides accessible, woman-centred services, creates strategic partnerships and advocates for system change. We work toward the vision of having equitable health and wellness services within and beyond WHC, delivered through a feminist lens. All our work is guided by our values - choice, inclusion, social justice, innovation and integrity.

WHC EXPECTATIONS:

Every employee is expected to contribute to the mission, vision and values of WHC, and the achievement of its strategic plan through collaboration and teamwork. Employees are expected to consistently attend work, function within WHC's principles of services, contribute to the quality of our services for clients and look for ways to improve our overall effectiveness and enhance client experience. Employees will respect each other, clients and members of the public and create an environment where clients have the information, knowledge and support they need to achieve their individual health and wellness goals.

WHC PROMISE:

WHC will provide employees with a respectful, healthy and safe work environment and compensate and recognize employees in a fair and meaningful way. We will provide employees with opportunities to participate in planning and decision-making and to communicate your concerns, ideas and suggestions. We will listen and be responsive. We will support employee growth and development through a culture of coaching, learning and encouragement.

Job Stream: B

Union Classification: Medical Assistant

Position: Program Assistant, Abortion Program

Position Reports to: Team Leader, Abortion Program

POSITION SUMMARY:

To provide day to day support functions to enhance the effectiveness of WHC programs.

Job Specific Day To Day Activities

Staff Scheduling

• In collaboration with the team leader develops and maintains a regular schedule for all full, part time and casual staff and/or volunteers.
• Communicates the schedule and ensures that the schedule remains current.

Inventory Management

• Regular ordering, stocking and reconciliation of supplies.
• Maintain supply and resource storage spaces.
• Troubleshoot supplier issues
• Product research
• Inventory

Equipment Maintenance

• Maintains an inventory of program related equipment
• Provides regular equipment maintenance checks according to manufacturer instructions
• Reports equipment issues to the Team Leader or Director for action

Evaluation Support:

• Collate statistic information for reporting
• Compile program participant feedback data
• Assist in other evaluation activities as required

Program support:

• Contact and respond to community members and program participants regarding programming, groups and appointments
• Assist in maintaining client records
• Organize and maintain program files and resources
• Room booking and set up as required
• Distribution and stocking of resources as required
• Reconciliation of invoices and packing slips

Position Specific / Initiatives

• Assist in documentation for accreditation purposes
• Support abortion program (as MA/reception) as required

Education/Experience:

• Completion of high school or equivalent program of studies