Secretary 3
Requisition ID: 372821
Position Number: 20032622
Posting End Date: December 31, 2024
City: Winnipeg
Employer: Shared Health
Site: Health Sciences Centre
Department / Unit: CH Neurology
Job Stream: Non-Clinical
Union: CUPE
Anticipated Start Date: 01/06/2025
FTE: 1.00
Anticipated Shift: Days
Work Arrangement: In Person
Daily Hours Worked: 7.50
Annual Base Hours: 1950
Salary: $21.436, $22.079, $22.741, $23.424, $24.127, $24.849
Shared Health leads the planning and coordinates the integration of patient-centered clinical and preventive health services across Manitoba. The organization also delivers some province-wide health services and supports centralized administrative and business functions for Manitoba health organizations.
Position Overview
Under the general supervision of the Manager, Health Services or Allied Health, Child Health Program, the incumbent is responsible for providing secretarial/clerical support for the Children's Hospital and the Managers.
Duties include:
- Typing a variety of correspondence, reports and preparing forms and spreadsheets.
- Recording and distributing minutes for interdisciplinary committee as required.
- Prioritizing workload and ensuring work is completed within established time frames.
- Filing, organizing documents, managing travel reimbursements, managing petty cash reimbursements, scheduling appointments, scheduling orientation days and training days for staff through Outlook, LMS or other scheduling software.
- May be required to create, view, enter data, maintain data bases, excel worksheets or other computer software of the department.
- May be required to learn and use department specific software and technology.
Experience
- Two years previous secretarial experience required.
Education (Degree/Diploma/Certificate)
- Complete high school education, Manitoba standards, required.
- Successful completion of a recognized secretarial program required.
- Medical terminology required (pass mark 75%).
- Formal training in the use and application of ESP staff scheduling software preferred.
- A combination of education and experience may be considered.
Certification/Licensure/Registration
Not Applicable
Qualifications and Skills
- Preference will be given to those applicants competent in an Indigenous language and/or knowledge in Indigenous customs, traditions and values.
- Typing 50 wpm required.
- Demonstrated proficiency in the use of Microsoft Office (Word, Excel and Access) required.
- Must have excellent communication, organizational, interpersonal and decision-making skills.
- Must be able to function independently and communicate effectively with all levels of staff.
Physical Requirements
- Fast-paced with many work interruptions.
We have a unique ability to work together to make health care better. If you want to make a difference and contribute to supporting the health of your family, friends and neighbours, please apply today.
Interested candidates should select the "Apply" icon below to upload their cover letter, resume and copy of licenses/certification.
This position requires a current satisfactory Criminal Records Check (including Vulnerable Sector Search), Child Abuse Registry Check and Adult Abuse Registry Check as conditions of employment. The successful candidate will be responsible for any service charges incurred. A security check is considered current if it was obtained no more than six (6) months prior to the start of employment.
Please note that an employee is not permitted to hold two or more positions in Shared Health that combine to equal more than 1.0 FTE.
Shared Health values and supports employment equity and workplace diversity and encourages all qualified individuals to apply. We thank all applicants but only those selected for an interview will be contacted.
We welcome applications from people with disabilities. Accommodations are available upon request during the assessment and selection process.