Secretary II

CancerCare Manitoba is a provincial agency which provides clinical and academic services and leadership for cancer control and the treatment of blood disorders. Our shared vision of a world free of cancer drives every member of our team. CancerCare Manitoba is the perfect place to thrive if you're seeking a fulfilling career in an organization that is committed to its employees' well-being and professional development.

Competition # 334-24-713505517

Posting End Date: September 13, 2024

City: Winnipeg

Work Location: MacCharles

Department: Medical Oncology & Hematology

Union: CUPE FS

Hiring Status: Permanent

Anticipated Start : ASAP

FTE: 1.0

Anticipated Shift: Days

Daily Hours Worked: 7.75

Annual Base Hours: 2015

Hourly Rate: $20.594, $21.211, $21.846, $22.503, $23.178, $23.874

Job Summary:

Reporting to the Administrative Officer and Physician Services Manager, the incumbent is responsible secretarial support for the Department of Medical Oncology & Hematology. Responsibilities include scheduling and organizing meetings, coordination of rounds, taking minutes, maintaining schedule of physicians, preparing correspondence such as agendas and memos, data entry and other general office duties. The incumbent assists with special projects and other related duties, as required. The incumbent has the ability to coordinate workflow and meet deadlines with frequent interruptions, exercises sound judgment, maintains confidentiality, and is willing to assume a variety of assignments as required. The candidate must be a self-starter, have the ability to work independently or in a team setting with minimal supervision and be capable of carrying out the duties of this position with diplomacy, tact and professionalism. This position will be working in an administrative office, not in a direct clinical setting. Mobility between MacCharles and St. Boniface sites may be required.

Qualifications:

Required:

• Completed Grade XII, Manitoba standards or equivalent
• Successful completion of a recognized secretarial training program, or the equivalent in education and experience as determined by CancerCare Manitoba
• One year of experience in a secretarial role with team experience
• Medical terminology, transcription, and minute taking skills
• Demonstrate proficiency in the use of Microsoft Office (Word, Excel, Power Point and Outlook)
• Must be able to legally work in Canada
• Satisfactory employment record

Will be assessed during the interview process:

• Ability to work both independently and as a member of a multi-disciplinary team
• Excellent interpersonal, communication, organizational, customer service and problem-solving skills
• Ability to adapt to stressful situations
• Ability to liaise with staff at all levels in the organization and ability to maintain a high level of confidentiality

Will be assessed during the testing process:

• Written communication skills - Written composition test (70% passing benchmark)
• Medical Terminology Test (70% passing benchmark)
• Computer keyboarding skills of 30 wpm with high degree of accuracy

Preferred:

• Previous experience within a health care setting
• Experience working in a medical oncology environment
• Ability to speak French

Interested and qualified applicants are invited to submit a detailed and current resume, plus a cover letter demonstrating how you meet the above qualifications and the above competition number.

This position is subject to a Criminal Record Check, including Vulnerable Sector Search, an Adult Abuse Registry Check and a Child Abuse Registry Check. The successful candidate will be responsible for any service charges incurred.

CancerCare Manitoba (CCMB) values and supports employment equity and workplace diversity through an equitable, inclusive and accessible work environment. We encourage all qualified individuals to apply.

Accessibility accommodations are available upon request during the assessment and selection process.

We thank all applicants but only those selected for an interview will be contacted.