Administrative Assistant - Clinical Services Networks
Req ID: 194395
Location: Provincial Zone, Charter Place
Department: CNS-Admin Emergency Sr DIR
Type of Employment: Permanent Hourly FT (100%) x 1
Management/Non Union Position
Posting Closing Date: 10-Jan-25
Nova Scotia Health is the largest provider of health services in Nova Scotia, with some specialized services also offered to clients throughout Atlantic Canada. We're on a mission to achieve excellence in health, healing, and learning through working together, which is reflected in the hospitals, health centres, and community-based programs we operate across the province. Our passionate team of professionals provides a variety of high-quality inpatient and outpatient services including academic, tertiary, and quaternary care, as well as continuing care, primary health care, public health, and mental health and addictions. Join a diverse team of innovators, collaborators, and creative thinkers today.
Nova Scotia Health employs professionals in all corners of our beautiful province. We believe there's a place here for everyone to call home, from vibrant cities with exuberant nightlife to quaint towns with picturesque trails. The work-life balance that comes with a Nova Scotia Health role means you'll have the time to explore, discover, and participate in that coveted Atlantic lifestyle. Visit us today and check out www.novascotia.com to see why more people from across the globe are moving here.
About the Opportunity
The Administrative Assistant is responsible for providing comprehensive administrative support to the Senior Director by effectively coordinating the day-to-day operation of the Senior Director's office. The position coordinates all administrative activities, establishes administrative procedures and guidelines and acts as a liaison with the administrative assistants within the portfolio and across the health authority. The Administrative Assistant provides leadership to the administrative assistants withing the portfolio in terms of all administrative activates, procedures and guidelines to enable consistency and standardization across the portfolio. The position is responsible for the development and mentorship of the administrative assistants within the portfolio. This position provides additional support to individuals, committees or working groups as assigned, as well as supports other members of the Clinical Network group on occasion. This position works closely with the Executive Assistant of the Vice-President, providing back up as required and supporting the Executive Leadership Team as required.
About You
We would love to hear from you if you have the following:
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Post-Secondary diploma in a recognized office administration, business administration or secretarial program
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Undergraduate degree is an asset
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International Association of Administrative Professionals (IAAP) certification is an asset
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Minimum 5-7 years' of progressively responsible experience, providing administrative support and office coordination at the executive level, preferably within healthcare
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Excellent communication, interpersonal, prioritizing and organizational skills
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Demonstrated competencies requiring advanced skills and abilities in all facets of modern office practices and technology and with information and meeting technologies
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Experience utilizing technology in meeting planning to create efficiencies and streamline tracking and retrieval of information
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Competencies in other languages an asset, French preferred
Please ensure your resume is up to date and includes all relevant education, experience, training, and certifications.
Hours
- Permanent Full-time position; 75 hours biweekly
- Some travel provincially may be required for meetings
Compensation and Benefits
$25.13 - $31.61 Hourly
Successful candidates may be eligible for our benefits package which includes health, dental, travel, long-term disability, and life insurance coverage as well as a defined benefit pension plan.
Once You've Applied
Thank you for your interest in this position. Only those applicants selected for an interview will be contacted.
Nova Scotia Health is committed to being a workforce that is free of discrimination, values diversity, and is representative, at all job levels, of the people we serve. We encourage all qualified applicants who self-identify as Indigenous, Black/African Nova Scotian, Persons of Colour, Foreign Nationals/Newcomers, Persons with Disabilities, 2SLGBTQIA+ to apply and self-identify.