Administrative Assistant to the Directors - IM/IT Health Information Services
Req ID: 195157
Location: Provincial Position
Department: IMIT HIS Clinical Access Patient-CNS
Type of Employment: Temporary Hourly FT long-assignment (100%) x 1
Management/Non Union Position
Posting Closing Date: 24-Jan-25
Nova Scotia Health is the largest provider of health services in Nova Scotia, with some specialized services also offered to clients throughout Atlantic Canada. We're on a mission to achieve excellence in health, healing, and learning through working together, which is reflected in the hospitals, health centres, and community-based programs we operate across the province. Our passionate team of professionals provides a variety of high-quality inpatient and outpatient services including academic, tertiary, and quaternary care, as well as continuing care, primary health care, public health, and mental health and addictions. Join a diverse team of innovators, collaborators, and creative thinkers today.
Nova Scotia Health employs professionals in all corners of our beautiful province. We believe there's a place here for everyone to call home, from vibrant cities with exuberant nightlife to quaint towns with picturesque trails. The work-life balance that comes with a Nova Scotia Health role means you'll have the time to explore, discover, and participate in that coveted Atlantic lifestyle. Visit us today and check out www.novascotia.com to see why more people from across the globe are moving here.
About the Opportunity
The Administrative Assistant is responsible for providing confidential comprehensive administrative support to the Directors and their managers by effectively coordinating the day-to-day operation of the Directors' and their manager's offices. The position coordinates all administrative activities, acts as liaison between the various Directors, managers and staff, facilitating communication and meetings across NS Health. This position provides additional support to individuals, committees or working groups as assigned.
***This is a provincial position. The successful candidate can sit anywhere within Nova Scotia***
About You
We would love to hear from you if you have the following:
- Post-Secondary diploma in a recognized office administration, business administration or secretarial program
- Minimum of 5-7 years' of progressively responsible experience, providing administrative support and office coordination at the executive level, preferably within healthcare and within an integrated service model provided throughout several locations with multiple partners and stakeholders.
- Undergraduate degree is an asset
- International Association of Administrative Professionals (IAAP) certification is an asset
- Ability to multi-task, coordinate, manage and work within competing timelines
- High level of diplomacy
- Exceptional interpersonal skills with the ability to establish and maintain positive working relationships with internal and external clients; able to work cooperatively and effectively with others to set goals and resolve problems
- Excellent communication skills; able to speak, listen and write in a clear, confident, thorough, and timely manner using appropriate and effective communication tools and techniques
- Highly resourceful and adaptable with problem-solving
- Strong attention to detail
- Working knowledge of project management fundamentals is an asset
- Demonstrate competencies requiring advanced skills and abilities in all facets of modern office practices and technology and with information and meeting technologies. Experience utilizing technology in meeting planning to create efficiencies and streamline tracking and retrieval of information.
- Proficiency in typing accuracy and speed is essential
Please ensure your resume is up to date and includes all relevant education, experience, training, and certifications.
Hours
- Temporary Long-Assignment, Full-time Position; 75 Hours Biweekly
- Approximately 12 months (assignment length subject to change)
- Hybrid work arrangement
Compensation and Benefits
$23.78 - $29.73 Hourly
Successful candidates may be eligible for our benefits package which includes health, dental, travel, long-term disability, and life insurance coverage as well as a defined benefit pension plan.
Once You've Applied
Thank you for your interest in this position. Only those applicants selected for an interview will be contacted.
Nova Scotia Health is committed to being a workforce that is free of discrimination, values diversity, and is representative, at all job levels, of the people we serve. We encourage all qualified applicants who self-identify as Indigenous, Black/African Nova Scotian, Persons of Colour, Foreign Nationals/Newcomers, Persons with Disabilities, 2SLGBTQIA+ to apply and self-identify.