Research Administrative Coordinator
Req ID: 196018
Location: Central Zone, Centre for Clinical Research - QEII
Department: Research, Innovation & Discovery
Type of Employment: Casual Hourly FT long-assignment (100%) x 1
Management/Non Union Position
Posting Closing Date: 7-Feb-25
Nova Scotia Health is the largest provider of health services in Nova Scotia, with some specialized services also offered to clients throughout Atlantic Canada. We're on a mission to achieve excellence in health, healing, and learning through working together, which is reflected in the hospitals, health centres, and community-based programs we operate across the province. Our passionate team of professionals provides a variety of high-quality inpatient and outpatient services including academic, tertiary, and quaternary care, as well as continuing care, primary health care, public health, and mental health and addictions. Join a diverse team of innovators, collaborators, and creative thinkers today.
Nova Scotia Health employs professionals in all corners of our beautiful province. We believe there's a place here for everyone to call home, from vibrant cities with exuberant nightlife to quaint towns with picturesque trails. The work-life balance that comes with a Nova Scotia Health role means you'll have the time to explore, discover, and participate in that coveted Atlantic lifestyle. Visit us today and check out www.novascotia.com to see why more people from across the globe are moving here.
About the Opportunity
The successful applicant will report to the Nova Scotia Lead of the Atlantic Cancer Consortium (ACC) and will also liaise with other team members in the Atlantic Provinces.
The Administrative Coordinator will be required to perform administrative duties including:
- Use independent judgement to respond to inquiries;
- Prepare agenda and minutes;
- Prepare reports and letters;
- Organize and assemble meeting packages and ensure appropriate follow-up;
- Track meeting outcomes to ensure appropriate follow-up is undertaken;
- Track deadlines and other action items to ensure appropriate follow-up related to project logistics;
- Implement tools and processes to track activities and reporting requirements for ACC logistical teams;
- Assist in financial reporting and meeting reporting milestones;
- Maintain electronic records;
- Share national network/consortium level information;
- Circulate consortium announcements and policy updates;
- Other related duties as required.
About You
We would love to hear from you if you have the following:
- Grade 12
- Successful completion of a one year Secretarial/Business diploma or an equivalent combination of education, training and experience
- Undergraduate degree an asset
- Medical Terminology course preferred
- CCRP (Certified Clinical Research Professional) or CCRA (Certified Clinical Research Associate) an asset
- Minimum of three years related administrative experience
- Experience in financial reporting and management an asset
- Previous research experience preferred
- Knowledge of REB and grant applications preferred
- Proficiency in MS Office (Word, Access, Excel, PowerPoint), email and internet
- Effective communication, customer service, problem solving and decision making skills
- Ability to draft, format and edit office correspondence
- Well developed organizational, time management and daily planning skills
- Ability to deal with a wide variety of people and personalities in a professional manner
- Ability to work well independently as well as within a multidisciplinary team environment
- Bookkeeping experience
Please ensure your resume is up to date and includes all relevant education, experience, training, and certifications.
Hours
- Full-time, long assignment (75 hours bi-weekly)
- One-year long assignment starting as soon as possible
- This role requires you to be onsite and is based in Halifax, NS
Compensation and Benefits
$23.78 - $29.73 Hourly
$46,377 - $57,972 Annually
Successful candidates may be eligible for our benefits package which includes health, dental, travel, long-term disability, and life insurance coverage as well as a defined benefit pension plan.
Once You've Applied
Thank you for your interest in this position. Only those applicants selected for an interview will be contacted.
Nova Scotia Health is committed to being a workforce that is free of discrimination, values diversity, and is representative, at all job levels, of the people we serve. We encourage all qualified applicants who self-identify as Indigenous, Black/African Nova Scotian, Persons of Colour, Foreign Nationals/Newcomers, Persons with Disabilities, 2SLGBTQIA+ to apply and self-identify.