Administrative Assistant - Health Services Managers' Administrative Assistant
Req ID: 199233
Location: Western Zone, Yarmouth Regional Hospital
Department: OPWZ Site Operations Yarmouth
Type of Employment: Permanent Hourly FT (100%) x 1
Management/Non Union Position
Posting Closing Date: 10-Apr-25
Nova Scotia Health is the largest provider of health services in Nova Scotia, with some specialized services also offered to clients throughout Atlantic Canada. We're on a mission to achieve excellence in health, healing, and learning through working together, which is reflected in the hospitals, health centres, and community-based programs we operate across the province. Our passionate team of professionals provides a variety of high-quality inpatient and outpatient services including academic, tertiary, and quaternary care, as well as continuing care, primary health care, public health, and mental health and addictions. Join a diverse team of innovators, collaborators, and creative thinkers today.
Nova Scotia Health employs professionals in all corners of our beautiful province. We believe there's a place here for everyone to call home, from vibrant cities with exuberant nightlife to quaint towns with picturesque trails. The work-life balance that comes with a Nova Scotia Health role means you'll have the time to explore, discover, and participate in that coveted Atlantic lifestyle. Visit us today and check out www.novascotia.com to see why more people from across the globe are moving here.
About the Opportunity
Reporting to the Director of Health Services/Site Lead, the Health Service Managers' Administrative Assistant is a key member supporting the daily operations of the Health Service Managers and provides confidential administrative support to this function as well as providing backup support to the Director of Health Services/Site Lead.
Primary responsibilities include dealing with sensitive and confidential information; supporting the Health Services Managers during the onboarding process of new staff; maintaining databases and filing systems; maintaining correspondence to the South West Nursing Staff; responding to inquiries and fielding calls as necessary; scheduling appointments and meetings; drafting agendas, recording, transcribing and distributing minutes; and performing general office duties, such as initiating and responding to e-mails, processing mail, faxing, photocopying, ordering supplies, and other related duties as assigned. The Administrative Assistant exhibits sound professional judgment and initiative while working within the framework of the Vision, Mission, and Values of Nova Scotia Health.
About You
We would love to hear from you if you have the following:
- Post-Secondary diploma in a recognized office administration, business administration, or secretarial program
- Minimum of 5 years' of progressively responsible experience, providing administrative support and office coordination at the senior level, preferably within healthcare
- International Association of Administrative Professionals (IAAP) certification is an asset
- Excellent communication, interpersonal, prioritizing, and organizational skills are required
- Demonstrated competencies requiring advanced skills and abilities in all facets of modern office practices and technology and with information and meeting technologies
- Experience utilizing technology in meeting planning to create efficiencies and streamline tracking and retrieval of information
- Competencies in other languages an asset; French preferred
Please ensure your resume is up to date and includes all relevant education, experience, training, and certifications.
Hours
- Permanent, Full-time; 75 Hours Bi-weekly
Compensation and Benefits
$23.75 - $29.73 Hourly
Successful candidates may be eligible for our benefits package which includes health, dental, travel, long-term disability, and life insurance coverage as well as a defined benefit pension plan.
Once You've Applied
Thank you for your interest in this position. Only those applicants selected for an interview will be contacted.
Nova Scotia Health is committed to being a workforce that is free of discrimination, values diversity, and is representative, at all job levels, of the people we serve. We encourage all qualified applicants who self-identify as Indigenous, Black/African Nova Scotian, Persons of Colour, Foreign Nationals/Newcomers, Persons with Disabilities, 2SLGBTQIA+ to apply and self-identify.