Full Time Scheduling Coordinator

Are you highly organized, detail oriented and able to work accurately in a busy environment with frequent interruptions? Are you seeking a rewarding career that cares for others, in a professional practice that cares for you? You're looking in the right place.

As a Scheduling Coordinator you will be responsible for the critical day to day scheduling of all patient services employees, including coverage for daily and ongoing absences, overtime/extra hours and ensuring maintenance of timely and accurate schedules in the Human Resources Information System (Quadrant). Additional responsibilities include but is not limited to payroll processing, vacation approvals, and collective agreement administration. You will also provide support for the assigned team in their daily activities to ensure that patients receive prompt, effective customer service.

By applying your Scheduling Coordinating experience, you will have the opportunity to play a key role in providing connected, accessible, patient-centered care and be supported by our collaborative team that includes over 8,900 regulated health care and other professionals.

As a valued team member, your mission will be to help our patients be healthier at home, while you benefit from our supports for professional growth, personal wellness and work-life balance.

What will you do?

• Assign and fill vacant shifts with some independence based on pre-determined criteria, and seeks management guidance when deviations are required to address operational priorities
• Confirm casual/relief staff schedule with Patient Services leadership team on a weekly basis
• Enter planned and unplanned absences in HRIS (Quadrant)
• Create and post schedules on the HNHB Ontario Health atHome Intranet
• Maintain and assign daily HR Support-Line tickets and completes task/request within 48 hours
• Complete biweekly Time Verification Report review and makes corrections to the schedules
• Work with payroll personnel to make adjustments where appropriate
• Monitor the attendance line several times per day
• Notify management as required for follow-up