Administrative Assistant CUPE West
Pour recevoir une copie de cette offre d'emploi en français, veuillez nous contacter à careers@ontariohealth.ca. Nous répondrons à votre demande dans un délai de trois jours ouvrables et cela n'aura aucune incidence sur votre capacité à postuler à ce poste.
To receive a copy of this job posting in French, please contact us at careers@ontariohealth.ca. Your request will be responded to within three business days and will not impact your ability to apply for this role.
The Assistant position is primarily responsible for providing administrative support to Directors, Managers, and Leads in a fast-paced environment while maintaining accuracy and reliability of work performed. As part of this role, the Assistant undertakes an assortment of administrative duties, including coordinating and scheduling meetings, managing, and maintaining documents. They will need to be able to work both independently and in a team environment.
Here is what you will be doing:
Provides administrative support and assistance including managing the calendar, booking boardrooms and equipment, making travel arrangements, completing and logging travel expense accounts, ensuring accuracy of calculations and allowable expenses.
Compiles information, ensuring team members have all necessary information and materials for meetings.
Prepares and proofreads a variety of documents including correspondence, slide presentations, charts, and project plans.
Organizes and maintains departmental records as accurate and complete and develops and maintains filing systems.
Provides assistance and facilitation of divisional meetings including coordinating agenda items, taking minutes and following up on items discussed for action.
Receives, reviews, and prioritizes incoming mail, referring matters for action as appropriate.
Follows up on outstanding items ensuring timely responses.
Assists in the efficient operation of the office by liaising with other Ontario Health departments resolving issues and ensuring new staff / consultants have appropriate and necessary supplies and equipment.
Works collaboratively with the Executive Assistant of the Vice President, Clinical Programs as appropriate.
Here is what you will need to be successful:
Education and Experience
Post-secondary diploma in office administration or undergraduate degree in business administration or related field
A minimum of 3 years' experience in related field
Extensive experience in a Microsoft Office environment is required.
Knowledge and Skills
Superior organizational and time management skills
Demonstrated initiative and the ability to work independently and within a team environment
Ability to manage multiple tasks and help multiple individuals
Responsible, dedicated and highly motivated
Excellent verbal and written communication skills
Demonstrated ability to prepare briefing reports, minutes, clear correspondence, and summaries of decisions made and further actions identified over the course of a meeting
Excellent interpersonal and customer service skills
Ability to use discretion in dealing with sensitive issues and maintaining appropriate levels of confidentiality
Work experience in a health care environment is an asset
Employment Type: Permanent Full-Time
Hours of work: 35
Salary rate: $26.11/hour
Employment Location: Ontario, (London, Kitchener-Waterloo, Hamilton) (currently virtual; subject to change). All applicants must be a resident of Ontario to be considered for roles at Ontario Health.
Manager's name: Jennifer Mackey
Internal Application Deadline Date: March 4, 2025
External Application Deadline Date: March 12, 2025
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All applicants must be a resident of Ontario to be considered for roles at Ontario Health.
Ontario Health encourages applications from candidates who are First Nations, Métis, Inuit, and urban Indigenous; Francophone; members of Black and racialized groups; 2SLGBTQIA+ communities; trans and nonbinary individuals; and people living with disabilities.
Ontario Health is an accessible employer, and we offer accommodation in all aspects of employment, including the recruitment process. If you require a disability related accommodation in order to participate in the recruitment process, please email careers@ontariohealth.ca and a member of the team will connect with you within 48 hours.