Admin Assistant Physician - Plastic Surgery (Job ID: 8826)
The Administrative Assistant - Physician reports to the Clinical Leader Manager (CLM) while providing day-to-day clinical and administrative support to physicians within a busy Plastic Surgery Department. The Administrative Assistant - Physician coordinates daily activities of the physician's office/clinic and ensures smooth functioning of the physician's practice, while providing professional and caring service to the patients.
DUTIES & RESPONSIBILITIES:
- Organizing physician's schedule
- Answering, screening, and transferring phone calls
- Maintaining patient confidentiality
- Creating and maintaining an efficient filing system for research and administrative matters
- Assisting with drug approval letters and disability applications on behalf of patients
- Maintaining an updated database of appointments, diagnoses, and disposition decisions
- Activities related to the scheduling of procedures and surgeries and communication with patients
- Typing and providing assistance with the preparation of research documents, teaching materials for seminars/lectures, grant proposals/publications, and presentation materials
- Accurate handling and preparation of OHIP billing procedures
- Overseeing of accounts receivable and payable functions for physicians
- Managing research accounts
- Providing basic office management and organization, maintaining an updated inventory or supplies and equipment
QUALIFICATIONS:
- Responsible, efficient, personable, and motivated individual who is a graduate of a recognized Medical Administration program, or equivalent experience
- Successful completion of a Medical Terminology certificate
- Proficient computer skills with advanced knowledge of Word, Excel, Adobe, and PowerPoint
- Excellent interpersonal and communication skills, with an ability to clarify priorities amongst CLM and physician(s)
- Professional and consistent customer service skills
This contract is until February 2026.