Administrative Assistant II, General

UHN is Canada's #1 hospital and the world's #1 publicly funded hospital. With 10 sites and more than 44,000 TeamUHN members, UHN consists of Toronto General Hospital, Toronto Western Hospital, Princess Margaret Cancer Centre, Toronto Rehabilitation Institute, The Michener Institute of Education and West Park Healthcare Centre. As Canada's top research hospital, the scope of biomedical research and complexity of cases at UHN have made it a national and international source for discovery, education and patient care. UHN has the largest hospital-based research program in Canada, with major research in neurosciences, cardiology, transplantation, oncology, surgical innovation, infectious diseases, genomic medicine and rehabilitation medicine. UHN is a research hospital affiliated with the University of Toronto.

UHN's vision is to build A Healthier World and it's only because of the talented and dedicated people who work here that we are continually bringing that vision closer to reality.

www.uhn.ca

Union: Non-Union
Number of vacancies: 1
Site: Toronto Rehab
Department: FM-PRO
Work Model: On-Site
Reports to: Manager, Facilities
Grade: A0:06
Hours: 37.5 hours per week
Salary: $24.10 - $30.12 per hour
Shifts: Days
Status: Permanent Full Time
Posting Date: February 26, 2205
Closing Date: March 5, 2024

Position Summary

As an integral member of the Toronto Rehab Facilities Team, the Administrative Assistant's responsibilities include: Answer phones and creating work orders, Receiving invoices, preparing invoice approval and submission, following up on the payment process to ensure expenses are paid in a timely manner, aiding with monthly expense review, maintaining a financial database including expense type, submission date, and payment date. Additionally it would require performing cross-functional duties as assigned.

Duties:

• Answer phone calls for all TRI sites, and assist in creating and following up on work orders as needed.
• Assist in calculates bi-weekly payroll for union and non-union staff; reconciles errors and resolves discrepancies accordingly
• Process financial transactions, weekly reporting, processing cheque payments and credit card refunds, invoice preparation, work with finance department to request and receive payments
• Coordinates Invoice Tracking, verifies accuracy and coordinates signatures, financial data entry, follow up on payments and invoices, processes and verifies employee expenses
• Process month end process to Finance, reporting, tracking project costs, liaison with financial analysts
• Maintains manual and electronic data filing

• Completion of a community college diploma in Administration or Business Accounting or recognized equivalent required
• Four years practical and related experience
• Computer experience required; experience working in a Microsoft Windows environment required
• Experience working in a teaching hospital preferred
• Experience working in accounting field preferred
• Excellent organizational skills required.
• Excellent verbal and written communication skills required.
• Aptitude for accuracy and attention to detail required.
• Excellent interpersonal skills required
• Ability to meet frequent deadlines and changing priorities required
• Ability to work effectively and efficiently under pressure required
• Ability to use good judgment in assessing situations

Why join UHN?

In addition to working alongside some of the most talented and inspiring healthcare professionals in the world, UHN offers a wide range of benefits, programs and perks. It is the comprehensiveness of these offerings that makes it a differentiating factor, allowing you to find value where it matters most to you, now and throughout your career at UHN.

• Competitive offer packages
• Government organization and a member of the Healthcare of Ontario Pension Plan (HOOPP https://hoopp.com/)
• Close access to Transit and UHN shuttle service
• A flexible work environment
• Opportunities for development and promotions within a large organization
• Additional perks (multiple corporate discounts including: travel, restaurants, parking, phone plans, auto insurance discounts, on-site gyms, etc.)

Current UHN employees must have successfully completed their probationary period, have a good employee record along with satisfactory attendance in accordance with UHN's attendance management program, to be eligible for consideration.

All applications must be submitted before the posting close date.

UHN uses email to communicate with selected candidates. Please ensure you check your email regularly.

Please be advised that a Criminal Record Check may be required of the successful candidate. Should it be determined that any information provided by a candidate be misleading, inaccurate or incorrect, UHN reserves the right to discontinue with the consideration of their application.

UHN is an equal opportunity employer committed to an inclusive recruitment process and workplace. Requests for accommodation can be made at any stage of the recruitment process. Applicants need to make their requirements known.

We thank all applicants for their interest, however, only those selected for further consideration will be contacted.