Administrative Assistant III

The University Health Network, where "above all else the needs of patients come first", encompasses Toronto General Hospital, Toronto Western Hospital, Princess Margaret Cancer Centre, Toronto Rehabilitation Institute and the Michener Institute of Education. The breadth of research, the complexity of the cases treated, and the magnitude of its educational enterprise has made UHN a national and international resource for patient care, research and education. With a long tradition of ground breaking firsts and a purpose of "Transforming lives and communities through excellence in care, discovery and learning", the University Health Network (UHN), Canada's largest research teaching hospital, brings together over 16,000 employees, more than 1,200 physicians, 8,000+ students, and many volunteers. UHN is a caring, creative place where amazing people are amazing the world.

Union: Non-Union
Site: Toronto General Hospital
Department: Executive Office
Work Model: Hybrid, (Monday - Friday)
Reports to: Program Medical Director
Job Grade: A0:07
Hours: 14 hours per week
Salary: $27.59 - $34.49 per hour
Shifts: Various
Status: Permanent Part-Time
Closing Date: January 24, 2025

Position Summary

A Medical Division at University Health Network (UHN) is looking for an experienced administrative professional to join their team and fill the key role of Administrative Assistant III for a total of 2 days per week.

The ADMINISTRATIVE ASSISTANT III exercises considerable judgment and independence to provide complex secretarial and administrative support services to senior professional personnel, including: coordinating and maintaining written and/or electronic calendar/schedule for their direct report; coordinating, organizing or planning meetings/events; ensuring efficient operation of the office; developing, organizing and maintaining electronic and paper information filing/retrieval methods, systems or formats; developing and submitting expense reports in accordance with UHN standards, performing clerical support functions; performing cross-functional responsibilities, as required; performing other duties consistent with the job classification, as assigned. This role is a flexible hybrid model (subject to business needs).

Successful incumbent is required to be available Monday to Friday to work a total of 2 days worth of work during the 5-day period, with flexible work hours. Work from locations other than at UHN will be acceptable.

• Completion of Grade XII or recognized equivalent required
  Completion of a recognized medical or business post secondary secretarial arts program at the diploma level required
• Four (4) years related secretarial support experience
• Previous on-the-job computer/word-processing, database and spreadsheet software experience; experience in a Microsoft Office environment, including using Microsoft Teams to schedule meetings.
• Experience with or develop competence with he Ariba accounting system used by UHN to submit invoices for payment or reimbursement
• Experience working in a health care environment an asset
• Experience supporting Executives is an asset
• Excellent organizational and time management skills
• Very good interpersonal and customer service skills
• Comprehensive knowledge of health care, organizational/office practices, procedures and standards
• Ability to produce high quality work in accordance with Hospital standards
• Ability to maintain confidentiality
• Ability to work well under pressure and use good judgment in assessing difficult situations
• Knowledge of medical terminology an asset
• Ability to maintain and protect patient confidentiality
• Ability to produce high quality work in accordance with Hospital standards
• Ability to work well under pressure
• Ability to use good judgment is assessing difficult situations
• Experience working in a health care environment an asset

Why join UHN?

In addition to working alongside some of the most talented and inspiring healthcare professionals in the world, UHN offers a wide range of benefits, programs and perks. It is the comprehensiveness of these offerings that makes it a differentiating factor, allowing you to find value where it matters most to you, now and throughout your career at UHN.

• Competitive offer packages
• Government organization and a member of the Healthcare of Ontario Pension Plan (HOOPP https://hoopp.com/)
• Close access to Transit and UHN shuttle service
• Opportunities for development and promotions within a large organization
• Additional perks (multiple corporate discounts including: travel, restaurants, parking, phone plans, auto insurance discounts, on-site gyms, etc.)

Current UHN employees must have successfully completed their probationary period, have a good employee record along with satisfactory attendance in accordance with UHN's attendance management program, to be eligible for consideration.

All applications must be submitted before the posting close date.

UHN uses email to communicate with selected candidates. Please ensure you check your email regularly.

Please be advised that a Criminal Record Check may be required of the successful candidate. Should it be determined that any information provided by a candidate be misleading, inaccurate or incorrect, UHN reserves the right to discontinue with the consideration of their application.

UHN is an equal opportunity employer committed to an inclusive recruitment process and workplace. Requests for accommodation can be made at any stage of the recruitment process. Applicants need to make their requirements known.

We thank all applicants for their interest, however, only those selected for further consideration will be contacted.