Administrative Assistant III

The University Health Network, where "above all else the needs of patients come first", encompasses Toronto General Hospital, Toronto Western Hospital, Princess Margaret Cancer Centre, Toronto Rehabilitation Institute and the Michener Institute of Education. The breadth of research, the complexity of the cases treated, and the magnitude of its educational enterprise has made UHN a national and international resource for patient care, research and education. With a long tradition of ground breaking firsts and a purpose of "Transforming lives and communities through excellence in care, discovery and learning", the University Health Network (UHN), Canada's largest research teaching hospital, brings together over 16,000 employees, more than 1,200 physicians, 8,000+ students, and many volunteers. UHN is a caring, creative place where amazing people are amazing the world.

Union: Non-Union
Site: Toronto Western Hospital
Department: Anesthesia and Pain Management
Reports to: Manager / Deputy Site Head
Work Model: On-Site
Hours: 37.5 hours per week
Salary Grade: A0:07
Salary: To commensurate with experience and consistent with UHN compensation policy.
Shifts: Monday - Friday
Status: Permanent Full Time
Closing Date: December 9, 2024

Position Summary
As an integral member of the Department of Anesthesia and Pain Management (DAPM) the Administrative Assistant III acts as a facilitator and key resource for the DAPM education portfolio and administrative matters across UHN and Women's College Hospital (WCH).

Duties

• Provides administrative support to the undergraduate, postgraduate resident and fellowship directors and program coordinators
• Facilitates university and hospital application processes for anesthesia fellows
• Facilitates onboarding and orientation processes for all anesthesia learners
• Coordinates and distributes resident weekly rounds schedules
• Maintains and distributes Survey Monkey evaluations for residents and fellows
• Works in compliance of the Occupational Health & Safety Act and its regulations, reporting hazards, deficiencies and contravention's of the Act, in a timely manner

• At Minimum, completion of a 2-year community college program in health care administration or recognized equivalent
• Business, organization or management training at the college or university level, preferred
• At minimum 4 years related secretarial support experience
• Previous on-the-job computer/word-processing, database and spreadsheet software experience required; experience in a Microsoft Office environment
• Excellent organization and time management skills
• Excellent verbal and written communication skills
• Ability to produce high quality and accurate work in accordance with Hospital standards
• Ability to work independently and as a team player

Why join UHN?

In addition to working alongside some of the most talented and inspiring healthcare professionals in the world, UHN offers a wide range of benefits, programs and perks. It is the comprehensiveness of these offerings that makes it a differentiating factor, allowing you to find value where it matters most to you, now and throughout your career at UHN.

• Competitive offer packages
• Government organization and a member of the Healthcare of Ontario Pension Plan (HOOPP https://hoopp.com/)
• Close access to Transit and UHN shuttle service
• A flexible work environment
• Opportunities for development and promotions within a large organization
• Additional perks (multiple corporate discounts including: travel, restaurants, parking, phone plans, auto insurance discounts, on-site gyms, etc.)

Current UHN employees must have successfully completed their probationary period, have a good employee record along with satisfactory attendance in accordance with UHN's attendance management program, to be eligible for consideration.

All applications must be submitted before the posting close date.

UHN uses email to communicate with selected candidates. Please ensure you check your email regularly.

Please be advised that a Criminal Record Check may be required of the successful candidate. Should it be determined that any information provided by a candidate be misleading, inaccurate or incorrect, UHN reserves the right to discontinue with the consideration of their application.

UHN is an equal opportunity employer committed to an inclusive recruitment process and workplace. Requests for accommodation can be made at any stage of the recruitment process. Applicants need to make their requirements known.

We thank all applicants for their interest, however, only those selected for further consideration will be contacted.