Administrative Assistant III

The University Health Network, where "above all else the needs of patients come first", encompasses Toronto General Hospital, Toronto Western Hospital, Princess Margaret Cancer Centre, Toronto Rehabilitation Institute and the Michener Institute of Education. The breadth of research, the complexity of the cases treated, and the magnitude of its educational enterprise has made UHN a national and international resource for patient care, research and education. With a long tradition of ground breaking firsts and a purpose of "Transforming lives and communities through excellence in care, discovery and learning", the University Health Network (UHN), Canada's largest research teaching hospital, brings together over 16,000 employees, more than 1,200 physicians, 8,000+ students, and many volunteers. UHN is a caring, creative place where amazing people are amazing the world.

Union: Non-Union
Site: Princess Margaret Cancer Centre
Department: Princess Margaret Cancer Centre
Reports to: Research Institute Director
Work Model: Hybrid
Grade: A0:07
Hours: 37.5 per week
Salary: $53,801 - $67,256 annually (To commensurate with experience and consistent with UHN compensation policy)
Shifts: Day Shift
Status: Temporary Full-time (13 month contract)
Closing Date: November 29, 2024

Position Summary
University Health Network (UHN) is looking for an experienced professional to fill the key role of Administrative Assistant III supporting the Research Director at the Research Directorate.

The Administrative Assistant III will support the Research Director and the Research Directorate and will interact closely with scientists, laboratory personnel, and administrators to ensure effective research operations.

This position supports general administration of the Research Institute at the Princess Margaret Cancer Centre. The Administrative Assistant participates in various administrative activities to foster effective and efficient communications and best practices across the Research Institute.

Duties

• Coordinating and maintaining calendar and scheduling for the Director
• Acting as main contact for the Research Directorate
• Coordinating, organizing or planning meetings/events
• Preparing agenda with participant input for distribution
• Organizing national and international travel itineraries/events
• Coordinating all aspects of the regular payroll submissions
• Reconciling finances as well as managing expenses on a monthly basis
• Maintaining and updating databases
• Drafting emails and other documents
• Performing other duties consistent with the job classification, as assigned

• At minimum, completion of a Community College Diploma in General or Medical Office or equivalent Administration required
• Four (4) years or more related administrative assistant experience required
• Comprehensive knowledge of health care, organizational/budgeting practices, procedures and standards
• Expert Microsoft Office skills including Outlook, Word, PowerPoint and Excel
• Demonstrated ability to function as a productive team member
• Ability to maintain confidentiality
• Ability to produce high-quality, detail-oriented, accurate work, in accordance with Hospital standards
• Ability to work well under pressure and use good judgment in assessing and responding to difficult situations
• Ability to establish, maintain, and adhere to priorities
• Experience working in a research/health care environment and knowledge of medical terminology preferred
• Excellent organizational and time management skills required
• Excellent interpersonal and customer service skills
• Excellent verbal and written communications skills required

Why join UHN?

In addition to working alongside some of the most talented and inspiring healthcare professionals in the world, UHN offers a wide range of benefits, programs and perks. It is the comprehensiveness of these offerings that makes it a differentiating factor, allowing you to find value where it matters most to you, now and throughout your career at UHN.

• Competitive offer packages
• Government organization and a member of the Healthcare of Ontario Pension Plan (HOOPP https://hoopp.com/)
• Close access to Transit and UHN shuttle service
• A flexible work environment
• Opportunities for development and promotions within a large organization
• Additional perks (multiple corporate discounts including: travel, restaurants, parking, phone plans, auto insurance discounts, on-site gyms, etc.)

Current UHN employees must have successfully completed their probationary period, have a good employee record along with satisfactory attendance in accordance with UHN's attendance management program, to be eligible for consideration.

All applications must be submitted before the posting close date.

UHN uses email to communicate with selected candidates. Please ensure you check your email regularly.

Please be advised that a Criminal Record Check may be required of the successful candidate. Should it be determined that any information provided by a candidate be misleading, inaccurate or incorrect, UHN reserves the right to discontinue with the consideration of their application.

UHN is an equal opportunity employer committed to an inclusive recruitment process and workplace. Requests for accommodation can be made at any stage of the recruitment process. Applicants need to make their requirements known.

We thank all applicants for their interest, however, only those selected for further consideration will be contacted.