Administrative Coordinator, Research

The University Health Network, where "above all else the needs of patients come first", encompasses Toronto General Hospital, Toronto Western Hospital, Princess Margaret Cancer Centre, Toronto Rehabilitation Institute and the Michener Institute of Education. The breadth of research, the complexity of the cases treated, and the magnitude of its educational enterprise has made UHN a national and international resource for patient care, research and education. With a long tradition of ground breaking firsts and a purpose of "Transforming lives and communities through excellence in care, discovery and learning", the University Health Network (UHN), Canada's largest research teaching hospital, brings together over 16,000 employees, more than 1,200 physicians, 8,000+ students, and many volunteers. UHN is a caring, creative place where amazing people are amazing the world.

Union: Non-Union
Site: Krembil Research Institute
Department: Research
Reports to: Institute Co-Director
Work Model: On-Site
Grade: N0:04
Hours: 37.5 hours per week
Salary: $55,224 - $69,030 annually (To commensurate with experience and consistent with UHN compensation policy)
Shifts: Day
Status: Permanent Full-Time
Closing Date: October 25, 2024

Position Summary
Working under the direction of an Institute Co-Director, the Administrative Coordinator, Research exercises judgment and independence to provide complex administrative support services to scientists, staff and trainees. The successful applicant will also work closely with other administrative staff and UHN Research Solutions and Services Departments to resolve issues, as well as liaise with external parties such as the University of Toronto to complete other tasks as assigned.

Duties

• Manage and maintain calendar/scheduling for Institute Co-Director
• Coordinate, organize or plan meetings such as annual events and regular seminar series
• Ensure efficient operation of the institute
• Develop, organize and maintain electronic and paper filing/retrieval methods, systems or formats
• Monitor and analyze department budgets
• Monitor, track and manage research budgets for scientists
• Perform clerical support functions
• Perform cross-functional responsibilities, as required
• Co-ordinate annual UHN/University of Toronto studentship competition (involves external communications, web applications, administration of external funding and tracking metrics)
• Perform other duties consistent with the job classification, as assigned
• Exercise considerable judgment and work independently in providing complex administrative support
• Interact with senior management across multiple sites and interface with clients and vendors
• Website management is an asset

• At minimum, completion of a 3 year community college program in Administration or recognized equivalent required
• Completion of a Bachelor's degree, preferably in business or health management, an asset
• At minimum, over four (4) years up to and including six (6) years practical and related experience and/or two (2) years on-the-job training required
• Excellent verbal and written communication skills
• Excellent organizational and time-management skills
• Ability to produce high quality work
• Ability to maintain confidentiality
• Ability to work independently, but also function as part of a team
• Ability to work well under pressure and to use good judgment in assessing difficult situations

Why join UHN?

In addition to working alongside some of the most talented and inspiring healthcare professionals in the world, UHN offers a wide range of benefits, programs and perks. It is the comprehensiveness of these offerings that makes it a differentiating factor, allowing you to find value where it matters most to you, now and throughout your career at UHN.

• Competitive offer packages
• Government organization and a member of the Healthcare of Ontario Pension Plan (HOOPP https://hoopp.com/)
• Close access to Transit and UHN shuttle service
• A flexible work environment
• Opportunities for development and promotions within a large organization
• Additional perks (multiple corporate discounts including: travel, restaurants, parking, phone plans, auto insurance discounts, on-site gyms, etc.)

Current UHN employees must have successfully completed their probationary period, have a good employee record along with satisfactory attendance in accordance with UHN's attendance management program, to be eligible for consideration.

All applications must be submitted before the posting close date.

UHN uses email to communicate with selected candidates. Please ensure you check your email regularly.

Please be advised that a Criminal Record Check may be required of the successful candidate. Should it be determined that any information provided by a candidate be misleading, inaccurate or incorrect, UHN reserves the right to discontinue with the consideration of their application.

UHN is an equal opportunity employer committed to an inclusive recruitment process and workplace. Requests for accommodation can be made at any stage of the recruitment process. Applicants need to make their requirements known.

We thank all applicants for their interest, however, only those selected for further consideration will be contacted.