Administrative Coordinator

The University Health Network, where "above all else the needs of patients come first", encompasses Toronto General Hospital, Toronto Western Hospital, Princess Margaret Cancer Centre, Toronto Rehabilitation Institute and the Michener Institute of Education. The breadth of research, the complexity of the cases treated, and the magnitude of its educational enterprise has made UHN a national and international resource for patient care, research and education. With a long tradition of ground breaking firsts and a purpose of "Transforming lives and communities through excellence in care, discovery and learning", the University Health Network (UHN), Canada's largest research teaching hospital, brings together over 16,000 employees, more than 1,200 physicians, 8,000+ students, and many volunteers. UHN is a caring, creative place where amazing people are amazing the world.

Union: Non-Union
Site: Toronto Western Hospital
Department: Anesthesia and Pain Management
Work Model: On-Site
Reports to: Business Administration Manager
Grade: N0:04
Hours: 37.5 per week
Salary: $28.32 - $35.40 per hour (To commensurate with experience and consistent with UHN compensation policy)
Shifts: Weekdays, Monday - Friday
Status: Temporary Full Time (until June 2026)
Closing Date: October 30, 2024

Position Summary
The Administrative Coordinator acts as a facilitator and key resource for the Department of Anesthesia and Pain Management (DAPM) on clinical anesthesia scheduling and administrative matters across UHN and Women's College Hospital.

Duties

• Coordinates departmental clinical scheduling and administrative activities
• Provides administrative support for the deputy site head and anesthesia program leads
• Ensures the efficient and effective operation of the office
• Provides support with financial activities
• Provides support with special projects, as assigned and/or requested
• Performs cross-functional and/or other duties consistent with the job classification, as assigned or requested
• Works in compliance of the Occupational Health & Safety Act and its regulations, reporting hazards, deficiencies and contravention's of the Act, in a timely manner

• At Minimum, completion of a 2-year community college program in health care administration or recognized equivalent
• Business, organization, or management training at the college or university level, preferred
• At minimum over 4 years up to and include 6 years practical and related experience and/or 2 years on the job training required
• Previous on-the-job computer/word-processing, database and spreadsheet software experience required
• Experience in a Microsoft Office environment required
• Excellent organization and time management skills required
• Excellent verbal and written communication skills required
• Ability to produce high quality and accurate work in accordance with Hospital standards required
• Ability to work independently and as a team player required

Why join UHN?

In addition to working alongside some of the most talented and inspiring healthcare professionals in the world, UHN offers a wide range of benefits, programs and perks. It is the comprehensiveness of these offerings that makes it a differentiating factor, allowing you to find value where it matters most to you, now and throughout your career at UHN.

• Competitive offer packages
• Government organization and a member of the Healthcare of Ontario Pension Plan (HOOPP https://hoopp.com/)
• Close access to Transit and UHN shuttle service
• A flexible work environment
• Opportunities for development and promotions within a large organization
• Additional perks (multiple corporate discounts including: travel, restaurants, parking, phone plans, auto insurance discounts, on-site gyms, etc.)

Current UHN employees must have successfully completed their probationary period, have a good employee record along with satisfactory attendance in accordance with UHN's attendance management program, to be eligible for consideration.

All applications must be submitted before the posting close date.

UHN uses email to communicate with selected candidates. Please ensure you check your email regularly.

Please be advised that a Criminal Record Check may be required of the successful candidate. Should it be determined that any information provided by a candidate be misleading, inaccurate or incorrect, UHN reserves the right to discontinue with the consideration of their application.

UHN is an equal opportunity employer committed to an inclusive recruitment process and workplace. Requests for accommodation can be made at any stage of the recruitment process. Applicants need to make their requirements known.

We thank all applicants for their interest, however, only those selected for further consideration will be contacted.