Clerical Assistant IV

UHN is Canada's #1 hospital and the world's #1 publicly funded hospital. With 10 sites and more than 44,000 TeamUHN members, UHN consists of Toronto General Hospital, Toronto Western Hospital, Princess Margaret Cancer Centre, Toronto Rehabilitation Institute, The Michener Institute of Education and West Park Healthcare Centre. As Canada's top research hospital, the scope of biomedical research and complexity of cases at UHN have made it a national and international source for discovery, education and patient care. UHN has the largest hospital-based research program in Canada, with major research in neurosciences, cardiology, transplantation, oncology, surgical innovation, infectious diseases, genomic medicine and rehabilitation medicine. UHN is a research hospital affiliated with the University of Toronto.

UHN's vision is to build A Healthier World and it's only because of the talented and dedicated people who work here that we are continually bringing that vision closer to reality.

www.uhn.ca

Union: non-union
Site: Hydro place- 700 University Avenue
Department: Accounts Payable
Reports to: Manager, Accounts Payable
Grade: A0:06
Hours: 37.5 hours per week
Salary: $24.82-$31.02 per hour (To commensurate with experience and consistent with UHN compensation policy)
Status: Permanent, Full-Time (3 positions)
Closing Date: February 2, 2025

Position Summary

As an integral member of the Accounts Payable team within the Finance Department, the Clerical Assistant IV (Accounts Payable Clerk) is required to perform a range of detailed administrative tasks under the monitoring and direction of the AP supervisor and AP manager.

Duties

• Facilitate and/or perform accurate and efficient data entry
• Administers finance procedures, policies and accounting activities
• Review and key invoices in various format accurately into the system after verifying validity of documents against organizational policies and processes
• Provide excellent customer service over the phone and via email to answer inquiries, verify information and/or resolve issues
• Understand and resolve issues in a timely and constructive manner
• Maintain and manage data files to keep them up-to-date (addresses, contact information, banking information, etc.)
• Liaise on a regular basis with UHN departments, vendors, and other stakeholders to obtain information, respond to questions and requests
• Understand procedures and policies in AP with regards to vendor management, invoice management, and payments, and able to reinforce it when required
• Lead escalations coming to AP and resolve any issues effectively
• Assist the AP Lead with reporting needs as required from management including AP monthly metrics, to facilitate the decision making and financial reporting process
• Perform cross-functional and other responsibilities, as assigned and/or required
• Provide backup support to the department as needed

• University Degree in Business Administration or equivalent
• Two to Three years (2-3) related experience in an accounting environment with exposure to a range of accounting principles, practices and procedures
• Experience with SAP, preferred
• Basic knowledge of accounting practices, procedures and generally accepted accounting principles
• Ability to analyze and interpret large quantities of financial and statistical data; systems thinker
• Excellent oral and written communication skills
• Demonstrated commitment to excellent client service and satisfaction
• Demonstrated problem solving skills with strong organization and time management skills
• Skill in accurately performing detailed numerical computations in a timely manner using large amounts of financial and/or statistical data
• Sound professional judgment, initiative, and the ability to multi-task and meet tight deadlines
• Strong knowledge of computer application accounting systems & software applications, preferably in a Microsoft Office environment (i.e., Excel, SharePoint, Word, Access)

Why join UHN?

In addition to working alongside some of the most talented and inspiring healthcare professionals in the world, UHN offers a wide range of benefits, programs and perks. It is the comprehensiveness of these offerings that makes it a differentiating factor, allowing you to find value where it matters most to you, now and throughout your career at UHN.

• Competitive offer packages
• Government organization and a member of the Healthcare of Ontario Pension Plan (HOOPP https://hoopp.com/)
• Close access to Transit and UHN shuttle service
• A flexible work environment
• Opportunities for development and promotions within a large organization
• Additional perks (multiple corporate discounts including: travel, restaurants, parking, phone plans, auto insurance discounts, on-site gyms, etc.)

Current UHN employees must have successfully completed their probationary period, have a good employee record along with satisfactory attendance in accordance with UHN's attendance management program, to be eligible for consideration.

All applications must be submitted before the posting close date.

UHN uses email to communicate with selected candidates. Please ensure you check your email regularly.

Please be advised that a Criminal Record Check may be required of the successful candidate. Should it be determined that any information provided by a candidate be misleading, inaccurate or incorrect, UHN reserves the right to discontinue with the consideration of their application.

UHN is an equal opportunity employer committed to an inclusive recruitment process and workplace. Requests for accommodation can be made at any stage of the recruitment process. Applicants need to make their requirements known.

We thank all applicants for their interest, however, only those selected for further consideration will be contacted.