Fms Admin Assistant I

UHN is Canada's #1 hospital and the world's #1 publicly funded hospital. With 10 sites and more than 44,000 TeamUHN members, UHN consists of Toronto General Hospital, Toronto Western Hospital, Princess Margaret Cancer Centre, Toronto Rehabilitation Institute, The Michener Institute of Education and West Park Healthcare Centre. As Canada's top research hospital, the scope of biomedical research and complexity of cases at UHN have made it a national and international source for discovery, education and patient care. UHN has the largest hospital-based research program in Canada, with major research in neurosciences, cardiology, transplantation, oncology, surgical innovation, infectious diseases, genomic medicine and rehabilitation medicine. UHN is a research hospital affiliated with the University of Toronto.

UHN's vision is to build A Healthier World and it's only because of the talented and dedicated people who work here that we are continually bringing that vision closer to reality.

www.uhn.ca

Union: Non-Union
Number of Vacancies: 1
Site: Toronto General Hospital
Reports to: Director
Hours: 37.5 hours per week
Salary: $22.46 - $28.08 per hour (To commensurate with experience and consistent with UHN compensation policy)
Shifts: 5 Shifts per week
Status: Permanent Full Time
Posting Date: February 28, 2025
Closing Date: March 14, 2025

Duties:

• Handle call centre (6161) and process the work order to the proper trade
• Maintain and update computerised Maintenance Management System (CMMS-Archibus)
• Assist in procurement of spares and materials
• Create excel spreadsheets and generate maintenance reports from CMMS-Archibus
• Assist in processing of Activity Permits (AP)
• Assist contractors for information and access to various locations

• Computer skills on using various software Microsoft Excel, Word, Power Point
• Ability to work in a fast paced environment which entails receiving phone requests, dispatching calls and
• inputting data into the maintenance computer systems CMMS-Archibus ~
• Knowledge of facilities operations and different trade workers
• Previous on-the-job computer/word-processing, database and spreadsheet software experience; experience in a Microsoft Office environment
• Excellent organizational, time management, and prioritization skills
• Excellent word-processing/typing skills
• Excellent verbal and written communication skills
• Excellent interpersonal and customer service skills
• Excellent knowledge of medical terminology
• Excellent knowledge of health care, organizational/office practices, procedures and standards
• Demonstrated ability to work in a team environment and collaborate as an active participant with others in assisting with the delivery of care to patients
• Ability to maintain and protect patient confidentiality
• Ability to produce high quality work in accordance with Hospital standards
• Ability to maintain confidentiality
• Ability to work well under pressure
• Ability to use good judgment is assessing difficult situations
• Experience working in a health care environment an asset

Why join UHN?

In addition to working alongside some of the most talented and inspiring healthcare professionals in the world, UHN offers a wide range of benefits, programs and perks. It is the comprehensiveness of these offerings that makes it a differentiating factor, allowing you to find value where it matters most to you, now and throughout your career at UHN.

• Competitive offer packages
• Government organization and a member of the Healthcare of Ontario Pension Plan (HOOPP https://hoopp.com/)
• Close access to Transit and UHN shuttle service
• A flexible work environment
• Opportunities for development and promotions within a large organization
• Additional perks (multiple corporate discounts including: travel, restaurants, parking, phone plans, auto insurance discounts, on-site gyms, etc.)

Current UHN employees must have successfully completed their probationary period, have a good employee record along with satisfactory attendance in accordance with UHN's attendance management program, to be eligible for consideration.

All applications must be submitted before the posting close date.

UHN uses email to communicate with selected candidates. Please ensure you check your email regularly.

Please be advised that a Criminal Record Check may be required of the successful candidate. Should it be determined that any information provided by a candidate be misleading, inaccurate or incorrect, UHN reserves the right to discontinue with the consideration of their application.

UHN is an equal opportunity employer committed to an inclusive recruitment process and workplace. Requests for accommodation can be made at any stage of the recruitment process. Applicants need to make their requirements known.

We thank all applicants for their interest, however, only those selected for further consideration will be contacted.