Interim Team Assistant - Office Administration (6 Months)

Are you a well-organized and dynamic individual interested in supporting our Facilities Team with delivery of services and other office tasks? Do you have an extensive background in supporting multiple cross functional teams and executives in a fast-paced office environment?

If so, take a look at this rewarding career opportunity working alongside a supportive and collaborative team of over 9,000 regulated health care and other professionals. ​​​We are amid a momentous time for health care in Ontario as we move to a more connected health care system through the Ontario Health Teams model of care.

Reporting to the Manager, Facilities, the Team Assistant - Office Administration ensures the infrastructure supporting employees at Ontario Health atHome addresses their everyday needs relating to office space and general office services. Office Administration liaises with the Property Manager regarding office building issues, and with external vendors for furniture and equipment maintenance and repairs. Other office services include the issuance and maintenance of ID badges and access cards; maintaining the stationery and supply inventory; triaging walk-in clients presenting at the reception desk and project work including research and development of goods and services. The Team Assistant - Office Administration must work as part of a virtual team and travel to multiple office sites as required.

What will you do?

• Receive and greet the public, couriers, suppliers, staff and clients as required to provide general information and assistance.
• Research trends, new products, provide analysis and recommendations for decision-making.
• Respond to and investigate service requests for office equipment (faxes, photocopiers), cell phones and pagers, furniture and fixtures; liaises with service vendors as required
• Coordinate and set up meeting rooms, maintains and re-stocks supplies
• Maintain a secure work environment by managing the set-up and distribution of photo-identification badges, access cards, keys and other related security support tasks such as responding to security breaches as requested.

What must you have?

• Minimum of two (2) years relevant experience in facilities support and front-line customer service; high school graduation and post-secondary diploma/certificate in office management; equivalent in experience and education will be considered
• Must be able to lift to 50 lbs. and push/pull using up to 40 lbs. of force