Research Analyst II

The University Health Network, where "above all else the needs of patients come first", encompasses Toronto General Hospital, Toronto Western Hospital, Princess Margaret Cancer Centre, Toronto Rehabilitation Institute and the Michener Institute of Education. The breadth of research, the complexity of the cases treated, and the magnitude of its educational enterprise has made UHN a national and international resource for patient care, research and education. With a long tradition of ground breaking firsts and a purpose of "Transforming lives and communities through excellence in care, discovery and learning", the University Health Network (UHN), Canada's largest research teaching hospital, brings together over 16,000 employees, more than 1,200 physicians, 8,000+ students, and many volunteers. UHN is a caring, creative place where amazing people are amazing the world.

The Animal Resources Centre at University Health Network is one of the largest hospital-based program in Canada to support research in a multitude of human diseases across the UHN hospitals and research institutes. ARC operates six sites at four campuses and with one main ARC Office.

Union: Non-Union
Site: PMCRT 101 College St, Toronto, ON
Department: Animal Resources and Compliance
Reports to: Senior Director & Program Head
Work Model: On-Site
Grade: N0:05
Hours:37.5 hours/week, shift 7-3pm
Salary: $31.64 - $39.55 per hour. To commensurate with experience and consistent with UHN compensation policy
Shifts: 7:00am -3:00pm
Status: Permanent Full Time
Closing Date: November 25, 2024

Position Summary

ARC has an immediate opening in the office for the position of Research Analyst. The incumbent will be responsible for administrative operations including but not limited to ordering from suppliers of research models, material and equipment from vendors, maintaining databases and financial analysis. The successful candidate will be expected to work collaboratively with research staff and team members and maintain detailed records. The work is conducted in a regulated environment according to standard operating procedures and regulations. Some key responsibilities include but not limited to the following.

Duties

• Coordinate and process commercially source animal purchase request through the ARCS system on a weekly basis, including scheduling arrival with site supervisors.
• Reviews all information on vendor's order confirmation to ensure all details are included correctly.
• Researches and evaluates suppliers based on certain criteria.
• Reviews and analyzes records of animals purchased, costs, delivery, and inventories to drive continuous improvement
• Generates periodic reports for metrics for animal orders
• Ensures regulatory compliance
• Coordinates all aspects of Requests for Quotes (RFQs)
• Maintains internal animal inventories by supporting strategies and processes to maintain optimum inventory levels that serve the production process, and ensure on-time deliveries
• Communication with labs regarding delays, counter offer, health status, SOP for animals etc
• Ensures all import requirements, ie. CITES permits, CFIA inspections, etc. are met in advance of animal arrival
• Coordinates with broker to assist clearance at customs and border CFIA inspector
• Ongoing communication with clinical veterinarians, clients and our safety officer
• Ongoing communication with internal and external clients and vendors.
• Review all documents closely and attention to detail is key.
• Knowledge of applicable regulations, policies, and protocols
• Reconciles invoices with the animal orders and requests for approval from ARC manager/director for RFS/SAR to process
• Works with RFS to check clients' functional cost centers have funds for invoice payments approvals
• Follows up with RFS and AP with any outstanding and past due invoices
• Extracts and reorganizes data from site billing sheets for billing purposes
• Performs cross-functional and/or other duties consistent with the job classification, as assigned or requested.
• Works in compliance of the Occupational Health & Safety Act and its regulations, reporting hazards, deficiencies and contravention's of the Act, in a timely manner.

• At minimum, completion of a bachelors degree in Science or recognized equivalent required.
• Computer skills including at least intermediate level experience with Microsoft Office 365 programs
• At minimum, 3 to 4 years of practical and related experience, required
• Preference given to applicants who have experience as a veterinary/animal health technician
• Knowledge of Policies and Guidelines of the Canadian Council on Animal Care and Animals for Research Act
• Experience with SAP
• Experience with PR Online
• Excellent communication skills
• Strong work ethic and able to maintain a professional attitude

Why join UHN?

In addition to working alongside some of the most talented and inspiring healthcare professionals in the world, UHN offers a wide range of benefits, programs and perks. It is the comprehensiveness of these offerings that makes it a differentiating factor, allowing you to find value where it matters most to you, now and throughout your career at UHN.

• Competitive offer packages
• Government organization and a member of the Healthcare of Ontario Pension Plan (HOOPP https://hoopp.com/)
• Close access to Transit and UHN shuttle service
• Opportunities for development and promotions within a large organization
• Additional perks (multiple corporate discounts including: travel, restaurants, parking, phone plans, auto insurance discounts, on-site gyms, etc.)

Current UHN employees must have successfully completed their probationary period, have a good employee record along with satisfactory attendance in accordance with UHN's attendance management program, to be eligible for consideration.

All applications must be submitted before the posting close date.

UHN uses email to communicate with selected candidates. Please ensure you check your email regularly.

Please be advised that a Criminal Record Check may be required of the successful candidate. Should it be determined that any information provided by a candidate be misleading, inaccurate or incorrect, UHN reserves the right to discontinue with the consideration of their application.

UHN is an equal opportunity employer committed to an inclusive recruitment process and workplace. Requests for accommodation can be made at any stage of the recruitment process. Applicants need to make their requirements known.

We thank all applicants for their interest, however, only those selected for further consideration will be contacted.