Research Coordinator I Radis Research and Simulation Lab

Research Coordinator I RADIS Research and Simulation Lab (Job ID: 7564)

The Neurovascular Research Program and RADIS lab at St. Michael's Hospital aims to be a global leader in Endovascular Neurosurgery. Through cutting edge research, the group applies the latest technological and scientific innovations to the treatments of vascular diseases of the brain. They produce world-class outcomes in the treatment and care of patients, high level research and education. The team has a very strong international reputation, producing numerous high impact scientific publications and presentations annually. One of their key strengths is leveraging the close relationship between clinicians and scientists. In this way, the group can translate the latest in basic scientific knowledge to the patient's bedside, offering truly innovative patient care. They are leading the way in this arena, in areas like robotics, artificial intelligence and participation in international clinical trials. For example, in 2019 their group performed the world first robotic brain aneurysm treatment, and in 2022 the first ever neuro dedicated intravascular OCT imaging. The team continues to innovate in this and other areas, with the goal of improving treatments for patients.

We are looking for a research coordinator to support the Neurovascular Research Program and RADIS lab at St. Michael's hospital.

The Research Coordinator will work in both an office environment and hospital setting. This includes, but is not limited to various departments and units set in clinics, offices, and at research sites (e.g. dry bench and animal labs at the St. Michael's Li Ka-shing research centre at 209 Victoria Street).
The role of the Research Coordinator I is to conduct the day to day coordination of research activities and implementation of projects involving quantitative and qualitative methodologies, assist with the building of study infrastructure, and development of future projects. This individual supports communications, and operations of programs. They are responsible for administrative duties pertaining to the research projects including maintenance of study records, quality assurance and ensuring the integrity of study data. Examples of the kind of work include developing and implementing strategies to disseminate and increase the uptake of guidelines, building strong supportive relationships amongst diverse stakeholders, and evaluating implementation projects using qualitative and quantitative research skills. The Research Coordinator is responsible for assisting with data analyses, liaising with community partners, coordinating project committees, grant writing and assisting with research administrative tasks (such as updating CVs and formatting presentations).

Duties/Responsibilities

Research Specific Tasks (50% of work time)

• Prepares submissions and amendments for the Research Ethics Board (REB) and Contracts office.
• Manages administrative tasks related to patient care coordination on clinical trials, including scheduling visits, recruiting participants, and executing study visit procedures (e.g., recording adverse events, administering questionnaires, coordinating samples).
• Handles trial administrative duties such as preparing study materials and maintaining investigator study files.
• Assists with research proposal development, proposal writing, partnership establishment, and budget preparation in collaboration with the Principal Investigator (PI).
• Coordinates research grant processes, including REB approvals and privacy agreements.
• Conducts administrative and technical research, contributes to professional publications, and ensures the development of Standard Operating Procedures (SOPs).
• Acts as a point of contact for external stakeholders, resolves issues, and stays updated on relevant policies and budget changes.
• Manages and updates imaging databases, including data anonymization and upload.
• Inputs and organizes study-related data, prepares basic reports, and provides statistical information.
• Assists with manuscript writing, report preparation, and literature reviews, including collecting and organizing feedback from multiple partners.
• Recruits and coordinates study participants, including screening, obtaining consent, scheduling, and following protocols.
• Administers surveys and facilitates participant compensation under the study team's direction.
• Supports proposals (RFP), and grant application process and protocols.
• Prepares grant letters of support.

Administrative Duties (40% of work time)

• Oversees and coordinates data management and research material handling, ensuring confidentiality and data security according to ethical and regulatory standards.
• Reviews confidentiality statements, legal disclosures, and documents with the Office of Research Administration.
• Facilitates meetings and maintains tracking for patients/participants and REB.
• Manages procurement of services and supplies, and oversees material and inventory management, safety, performance, and quality assurance.
• Organizes office/lab space and participates in database building, processing, and management.
• Maintains CVs for the study team, PIs, and external partners.
• Manages complex scheduling, maintains calendars, and coordinates booking for experiments and collaborations.
• Posts on social media and coordinates communication between the team and external partners.
• Organizes video/teleconferences, including attendee coordination and preparation of materials.
• Handles general office duties (filing, mailings, photocopying, etc.), order supplies, and ensures accessibility for research staff.

Day to Day Project and Staff Guidance Tasks (10% of work time)

• May train, coordinate, and/or delegate tasks (including overseeing quality control of submitted assignments) to Research Assistants, casual staff, and internal/external collaborators.
• May recruit and onboard personnel (e.g. peer navigators, students) and oversee development and maintenance of staff competence in required areas.
• May conduct some conflict resolution.
• May help review the technical work of the department or project teams.
• May develop and implement policies, standards and procedures for the scientific and technical work performed in the department.
  
• Performs Cross Functional and Other Duties as Assigned and/or Requested.

All staff are expected to carry out their assigned duties and responsibilities in a manner which prioritizes patient and employee safety, and confidentiality. Key accountabilities in this regard include:

• Strict compliance with patient/employee confidentiality practices and policies.
• Strict compliance with patient/employee safety practices and standards.
• Appropriate identification, reporting and response to patient/employee confidentiality breaches in accordance with established policies and procedures.
• Appropriate identification, reporting and response to patient/employee safety risks and incidents/events in accordance with established policies and procedures
  

• Undergraduate Degree and 2 years of relevant experience, OR demonstrable equivalent combination of specialized education and experience.
• Health Canada Division 5 is preferred. (Completed within first 2 weeks of hire)
• TCPS CORE 2 is an asset. (Completed within first 2 weeks of hire)
• Good clinical practice certificate is an asset. (Completed within first 2 weeks of hire)
• RCR (Responsible conduct of Research) is an asset.
• SOCRA is an asset.
• Clinical Research certificate is an asset.
• Basic understanding of science, including applicable theories, frameworks, and models.
• Project coordination skills.
• Knowledge of Healthcare research.
• Experience with plain language writing is an asset.
• Experience working with a diversity of stakeholders is an asset.
• Knowledge of applied research.
• Quantitative research experience.
• Qualitative research experience.
• Experience with technical writing.
• Basic computer skills with Microsoft Office experience, and database software.
• Experience with video conferencing software. (Zoom, Microsoft Teams etc.)
• Familiarity with Project Management software. (Teamworks, Microsoft Project etc.)
• Experience with a reference manager (i.e. EndNote, Mendeley, etc.) is preferred.
• Statistical software (e.g. SPSS, SAS, Stata, R/R Studio, Access etc.) is preferred.
• Knowledge of survey software (Survey Monkey, Qualtrics, REDCap) is an asset.
• [Intermediate] Aptitude for analytical problem solving skills.
• [Intermediate] Excellent verbal, written, and interpersonal communication skills.
• [Intermediate] Awareness and sensitivity to diverse communities and priority populations (BIPOC, LGBT+, people who use drugs, experiencing homelessness or have health issues etc.).
• [Intermediate] Empathy and ability to cope with emotionally difficult situations participants may be facing.
• [Intermediate]Professional.
• [Intermediate]Self-motivated.
• [Intermediate]Punctual.
• [Basic] Organization skills and ability to manage multiple projects simultaneously.
• [Basic] Ability to work in a fast paced, adaptable environment.
• [Basic] Computer skills.
• [Basic] Reference managers (i.e. EndNote, Mendeley, etc.).
• [Basic] Ability to work independently and as part of a team.
• [Basic] Attention to detail.
• [Basic] Proven ability to learn new skills.
• [Basic] Ability to assimilate new information, and concepts quickly.

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Thank you for applying.