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Confidential Secretary

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January 16 2025
Expected expiry date: February 2 2025
Industries Healthcare, social assistance
Categories Clerical, Administrative Support,
Cupar, SK • Full time
  • Job Identification 36515
  • Job Category Executive Leadership and Administration
  • Posting Date 01/16/2025, 09:46 AM
  • Locations Cupar & District Nursing Home
  • Apply Before 02/02/2025, 09:46 AM
  • Job Schedule Full time

Job Description

Closure Date: February 2, 2025

Position #: 129801

Union: Out of Scope

Bargaining Unit: OOS - Cupar & District Nursing Home T&C

City/Town: Cupar

Facility: Cupar & District Nursing Home

Department: CDNH-ADMINISTRATION

Type: Full-time regular

Expected Start Date: March 1, 2025

Expected End Date: January 31, 2026 (Possibility of extension to permanent)

FTE: 1

Shift Information:

Hours of Work: In a 1 week rotation : 5 shift(s) of 7.5 hours

Multi-Facility: No

Relief: No

Float: No

Field Hours: No

Salary: $27.5877 to $35.8631

Profile Description: Cupar & District Nursing Home is currently looking for an Executive Assistant to join our team. This key role will report directly to the Executive Director. In this role you will administer the payroll and benefits function within unionized and non-unionized environment; accounting functions in SAGE50 Accounting; scheduling, reception and clerical duties as assigned. Duties also include secretary to the Nursing Home Board providing assistance where required.

Job Description:

  • Attending Board, Executive Finance and other committees to take minutes, providing information to Board requests and performing other secretarial functions for the Board as assigned.
  • Staff scheduling and replacement (replacing at overtime as needed, assisting in determining the most effective use of staff and their schedule, seniority list maintenance, master rotations, etc.)
  • Receptionist and resident care administrative duties (resident admission/discharge, monthly reports, monthly rents, etc.)
  • Personnel file (access/updating), job posting (setup/tracking) and posting appointments, payroll input/output (problem solving) and benefit administration; accounting input/output, payables/receivables, bank deposits/receipts, reconciliation of accounts, petty cash and donations entries and summary reporting.
  • Reporting to the Board (and Executive Director) as requested on internal labor relations, financial and other issues, typing/discussion involving Union contracts and collective bargaining, funding/budget and staff allocation discussion/decisions, contract interpretation and labor relation issues; participates as necessary in meetings as the management representative (i.e. coaching, union, OH&S; discipline; etc.).

Human Resources Exemption: None

Experience:

Minimum 2 years of administrative experience required

Education:

  • Complete secondary education
  • Graduate of a recognized administration/business course or combination of education and experience
  • Computer skills, word processing
  • Minimum typing speed 50 wpm
  • Medical terminology an asset

Memberships:

None

Languages:

English

Other Education and Training:

None

Competencies:

  • Basic Communication skills
  • Basic Interpersonal skills
  • Basic Organizational skills

Knowledge and Abilities:

None

Other Information:

  • Cupar is located approximately 79 km northeast of Regina
  • For more information on the town of Cupar please visit https://townofcupar.com/pages/home.php

Hiring Manager:

  • Hubick, Chelsie

About Us

Cupar & District Nursing Home Inc. is a level 3 and 4 long term care facility located approximately 45 northeast of Regina, Saskatchewan comprised of 48 private resident care rooms. Shalom is an Affiliate of the Saskatchewan Health Authority (SHA) with its own set facility philosophy and values. Although a separate employer from the SHA and governed by its own board, the SHA and 'Shalom' are with the goal of ensuring appropriate services for individuals with long term care needs. As an Affiliate partner, the facility sets the program direction with the SHA providing the operating funding, but is an interactive partnership. Cupar & District Nursing Home Inc. is also known as 'SHALOM'. This name was chosen to characterize the wishes of all the sponsoring towns, municipalities and villages, for all residents who will call this their home. Shalom is both a welcome and a farewell. It was the greeting of Jesus to all mankind (touching the very root of the person). The word 'Shalom' is used as a wish for hope, rest, kindness and love.

Additional Information

Applicants must upload all relevant documents (ex: certificates, diplomas, proof of enrollment, licenses and/or memberships) relating to the qualifications of the position. By submitting your application, you consent to your application history and talent profile being shared with Human Resources and the applicable hiring team.

Only applicants selected for an interview will be contacted. Those being interviewed are required to bring a valid Criminal Record Check (CRC) to the interview; it must be dated within six (6) months and include a vulnerable sector search.

We work together to improve our health and well-being. Every day. For everyone.
We are committed to building a representative, diverse, inclusive, and culturally responsive workforce.
We are committed to the Truth and Reconciliation Commissions Calls to Action.
We work in the spirit of truth and reconciliation, acknowledging Saskatchewan as the traditional territory of First Nations and Métis People.

Please note: Only applications that include all required documentation will be considered.