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Administrative Assistant

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January 9 2025
Expected expiry date: January 16 2025
Industries Healthcare, social assistance
Categories Clerical, Administrative Support, Patient Care Support
Saskatoon, SK • Full time
  • Job Identification 34913
  • Job Category General Medicine and Acute Care
  • Posting Date 01/09/2025, 02:05 PM
  • Locations Royal University Hospital
  • Apply Before 01/16/2025, 10:59 PM
  • Job Schedule Full time

Job Description

Position #: 9002174

Expected Start Date: February 03, 2025

Union: OOS

Facility: Royal University Hospital

City/Town: Saskatoon

Department: General Medical Nursing Unit - Medical Intake Unit, 6100, Float Pool

Type: Full-time temporary

Expected Up to Date: March 31, 2026

FTE: 1

Shift Information: Days

Hours of Work: 5 shifts of 7.5 hours per 1 weeks

Relief: No

Float: No

Field Hours: No

Salary or Pay Band: As per Terms and Conditions of Employment

Travel Required: No

Job Description: Accountable to the Director, Medicine/Oncology/Palliative Care, the Administrative Assistant coordinates the day to day office functions of the Managers of Medical Intake Unit, 6100, Float Pool. Organizes and prioritizes workloads and maintenance of an accurate filing system. In addition, the Administrative Assistant produces letters, memos, policies/procedures, creates forms, liaises with all employees of the four units, coordinates meetings, arranges catering orders and performs photocopying. These assignments are completed with a high degree of accuracy in an efficient and effective manner. The position ensures that any inquiries, complaints and concerns are directed to the appropriate department. This position also ensures that the office has the necessary tools to complete its function (i.e. paper and office supplies).

Human Resources Exemption: No

Experience:

  • 3-5 years of experience working in a senior administrative assistant-type role
  • Clerical experience in a healthcare org with increased levels of responsibility

Education:

  • Certificate/Diploma from a recognized Business Administration training program

Other Education & Training:

  • Medical terminology is an asset
  • Equivalent combination of education and experience

Competencies:

  • Advanced - Collaborative skills
  • Advanced - Communication skills
  • Advanced - Decision making skills
  • Advanced - Organizational skills
  • Advanced - Planning skills

Knowledge & Abilities:

  • Ability to work collegially, collaboratively and build positive relationships
  • Excellent proficiency in editing material for clarity, accuracy and conciseness
  • Ability to adapt to changing conditions
  • Superior interpersonal, communication and writing skills
  • Commitment to quality, safety, and improvement striving towards zero harm
  • Commitment to a diverse, representative workforce and cultural safety
  • Ability to recognize and maintain confidential information
  • Ability to be self-directed, creative, collaborative and to have sound judgement
  • Knowledge in minute taking
  • Advance computer skills, including Microsoft Office (Excel, Word and Access).
  • Maintain a high level of integrity and confidentiality
  • Develop effective communication and information systems

Other Information:

About Us

The Saskatchewan Health Authority (SHA) is the largest employer in Saskatchewan, employing more than 45,000 staff in a dynamic healthcare environment. The Saskatchewan Health Authority (SHA) is committed to providing coordinated quality services that are seamless, safe and patient-centred.

Additional Information

Applicants must upload all relevant documents (ex: certificates, diplomas, proof of enrollment, licenses and/or memberships) relating to the qualifications of the position. By submitting your application, you consent to your application history and talent profile being shared with Human Resources and the applicable hiring team.

Only applicants selected for an interview will be contacted. Those being interviewed are required to bring a valid Criminal Record Check (CRC) to the interview; it must be dated within six (6) months and include a vulnerable sector search.

We work together to improve our health and well-being. Every day. For everyone.
We are committed to building a representative, diverse, inclusive, and culturally responsive workforce.
We are committed to the Truth and Reconciliation Commissions Calls to Action.
We work in the spirit of truth and reconciliation, acknowledging Saskatchewan as the traditional territory of First Nations and Métis People.

Please note: Only applications that include all required documentation will be considered.